Tango team planning

[chandracarney]

This is an epic to track Tango's sprint goals.

Emojis

⭐️ - New work
💅 - Design work
☘️- Bonus work (not committed)
✅- Did it!
↪️- Tickets carried over from before
👾 - Extra work pulled in
❌ - Decided not to do
🛑 - Blocked at the end of the sprint

[chandracarney]

American Revolution sprint (Mar 9 - Mar 23) engineering priorities

• Batteam week of 3/16/20

Priorities

Virtual Hearings pilot readiness

1. ↪️✅ Virtual Hearings incorrect time on email reminder
2. ↪️✅ Update Pexip URL and theme ID
3. ↪️ Run through end-to-end virtual hearings flow (Run through end-to-end virtual hearings flow #13609)
4. 👾✅ Resolve Pexip and credential issues for virtual hearings (Resolve Pexip and credential issues for virtual hearings #13763)
5. 👾✅ In virtual hearing emails sent to judges, show the hearing time in the central office timezone (In virtual hearing emails sent to judges, show the hearing time in the central office timezone #13732)
6. 👾✅ Make hearing times in virtual hearings emails consistent across templates (Make hearing times in virtual hearings emails consistent across templates #13749)

Gen2 virtual hearings pilot

1. ⭐️🛑Observe first virtual hearing pilot users (Observe virtual hearings pilot users #13661)

Rep and state of residence column

1. ↪️✅ Add Pagination and PoA to Assign Hearings (Add Pagination to Assign Hearings #11757)
2. ⭐️✅ Display Veteran's state of residence on Schedule Veterans screen (Display Veteran's state of residence on Schedule Veterans screen #12648)

Bonus set

Virtual hearings pilot

1. ⭐️ Refresh page data after virtual hearing job is completed
2. ↪️ Can't change a formerly virtual hearing back to virtual (Can't change a formerly virtual video hearing back to virtual #13328)

[chandracarney]

Sandra Day O’Connor sprint (Mar 24 - April 6) priorities

Priorities

Virtual Hearings pilot readiness

1. ↪️ ✅Run through end-to-end virtual hearings flow (Run through end-to-end virtual hearings flow #13609)

Gen2 virtual hearings pilot

1. ↪️ [in progress] Observe first virtual hearing pilot users (Observe virtual hearings pilot users #13661)

Virtual hearings work

1. ↪️ ✅Refresh page data after virtual hearing job is completed
2. ⭐️✅Monitor virtual hearings delete job (Monitor virtual hearings delete job #13683)
3. ⭐️✅Log video-to-virtual conversions in Datadog (Log video to virtual conversions in Datadog #13684)
4. ⭐️✅Log unsent or bounced emails (Log unsent or bounced emails #13627)
5. 👾✅Turn on virtual hearings toggle for users (Turn on virtual hearings toggle for users #13795)
6. 👾 [in progress] Switch already-scheduled Central Office hearing to Virtual hearing (Convert already-scheduled Central Office hearing to Virtual hearing #13804)
7. 👾 [in progress] Research: new hearing type of virtual (Research: new hearing type of virtual #13431)

Bonus set

1. ⭐️ Store information related to virtual hearing emails (Store information related to virtual hearing emails #13751)
2. ↪️ Can't change a formerly virtual hearing back to virtual (Can't change a formerly virtual video hearing back to virtual #13328)

[chandracarney]

Civil Rights sprint (April 7 - April 20) priorities

Priorities

Gen2 virtual hearings pilot

1. ↪️ [in progress] Observe first virtual hearing pilot users (Observe virtual hearings pilot users #13661)

Virtual hearings work

1.↪️ [in progress] Store information related to virtual hearing emails (#13751)
2.⭐️✅ Hearing Details layout updates (#13752)
3.⭐️✅ Create new non-admin Hearing Coordinator demo user (#13854)
4.↪️❌[in progress] Switch already-scheduled Central Office hearing to Virtual hearing (#13804)
5.↪️✅ Research: new hearing type of virtual (#13431)
6.⭐️✅ Create plan for virtual hearings rollout with Caseflow Training team (#13884)
7.⭐️✅ Derive status of virtual hearing instead of using the status field (#13778)
9.👾[in review] Determine Veteran's Timezone from Address (#13889)
10. 👾✅ Correct the time zone for the Phoenix RO (#14025)

Bonus set

1. Move hearings details state from Redux to React Context (Move hearings details state from Redux to React Context #13868)
2. Refactor how VirtualHearingModal is shown (Refactor how VirtualHearingModal is shown #13869)
3. ✅Can't change a formerly virtual hearing back to virtual (Can't change a formerly virtual video hearing back to virtual #13328)
4. ✅Handle Disposition Updating and Saving better (Handle Disposition Updating and Saving better #12797)

[chandracarney]

Library of Congress Sprint 4/20/2020 - 5/1/2020

Ferris on Batteam April 20-25

Priorities

Virtual hearings pilot improvements

1. 💅[Design in progress] Observe first virtual hearing pilot users (Observe virtual hearings pilot users #13661)
   2.↪️✅ Store information related to virtual hearing emails (Store information related to virtual hearing emails #13751)
   3.⭐️✅ No validation when saving email on Hearing Details page (No validation when saving email on Hearing Details page #13915)
   4.⭐️✅ Display of alerts after virtual hearing is switched back to video (Display of alerts after virtual hearing is switched back to video #13944)
   5.⭐️✅ Frontend changes to display info about virtual hearing emails sent (Frontend changes to display info about virtual hearing emails sent #13753)
   6.⭐️💅🛑 Update instructions for iOS users in virtual hearing emails (Update instructions for iOS users in virtual hearing emails #13935)
   7.⭐️💅✅ Display virtual hearing guest link to Hearing Coordinators (Display virtual hearing guest link to Hearing Coordinators #13936)
   👾✅ Fix alias to ensure virtual hearing link works on iOS (Fix alias to ensure virtual hearing link works on IOS #14053)
   👾❌ Change length of Pexip pin (Change length of Pexip pin #13856)
   👾✅ Video hearings that are switched to virtual and then back to video cannot be switched to virtual again (Video hearings that are switched to virtual and then back to video cannot be switched to virtual again #14117)
   👾✅ Virtual not displaying in Type column of Hearing Schedule (Virtual not displaying in Type column of Hearing Schedule #14101)
   👾✅ Scheduling in progress state persists (Scheduling in progress state persists #14144)

Virtual hearings tech improvements

1.↪️ [in progress] Store information related to virtual hearing emails (#13751)
2.⭐️❌ Move hearings details state from Redux to React Context (#13868)
3.⭐️❌ Refactor how VirtualHearingModal is shown (#13869)
👾✅ Technical Documentation of Virtual Hearing DB Schemas (#14067)

Virtual hearings (next use cases)

1.⭐️💅 [Design in progress] Switch already-scheduled Central Office hearing to Virtual hearing (#13804)
2.↪️❌ Determine Veteran's Timezone from Address (#13889)

Hearings sentry alerts, tech improvements

⭐️❌ Document Hearing models and data flow (#10846)
⭐️❌ Cannot read property 'disposition' of undefined (#13208)
⭐️✅ Renaming Hearings Details Components (#13871)
👾✅ Update Schedule Hearing Task Pagination Permissions (#13713)
👾[in progress] Change EvidenceSubmissionWindowTasks expiration when hearing tasks are cancelled on an appeal with no hearing (#14077)
👾🛑 Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)

Other products (IDT, eFolder)

⭐️ [in progress] investigate failed DecisionDocument jobs (#14079)

[chandracarney]

David Hunter Sprint 5/4/2020 - 5/15/2020

• Rubaiyat on batteam 5/11/20 - 5/15/20

Priorities

Virtual hearings pilot improvements

1. 💅✅ Observe first virtual hearing pilot users (Observe virtual hearings pilot users #13661)
2. ⭐️✅ Use Appellant instead of Veteran (Use Appellant instead of Veteran #14147)
3. ↪️✅ Change length of Pexip pin (Change length of Pexip pin #13856)
4. ⭐️✅ Ability to remove (leave blank) an autopopulated POA email on Virtual Hearing modal (Ability to remove (leave blank) an autopopulated POA email on Virtual Hearing modal #13947)
5. 👾✅VirtualHearingModal form can be submitted multiple times (VirtualHearingModal form can be submitted multiple times #14201)
6. 👾✅Make disabled styling for Dropdown and text inputs consistent (Make disabled styling for Dropdown and text inputs consistent #14229)
7. 👾[in progress] Use care.va in "test your connection" portion of emails (Use care.va in "test your connection" portion of emails #14190)

Virtual hearings tech improvements

1. ↪️✅ Move hearings details state from Redux to React Context (Move hearings details state from Redux to React Context #13868)
2. ⭐️✅ Improve retrying of async virtual hearings jobs (Improve retrying of async virtual hearings jobs #14125)
3. ⭐️✅ Write a data integrity checker to alert us when a virtual hearing has been pending for too long (write a data integrity checker to alert us when a virtual hearing has been pending for too long #14078)
4. ⭐️✅ Cancelling change hearing type modal: TypeError (Cancelling change hearing type modal: TypeError #14171)

Virtual hearings (next use cases)

1. ⭐️💅 [Design in progress] Switch already-scheduled Central Office hearing to Virtual hearing (Convert already-scheduled Central Office hearing to Virtual hearing #13804)
2. ⭐️ [in progress] Ensure conditional logic can handle "virtual" type (Ensure conditional logic can handle "virtual" type #13957)
3. ☘️Research: compatibility with legacy hearings (Research: new hearing type of virtual, compatibility with legacy hearings #13956)

Hearings sentry alerts, tech improvements

↪️✅ Change EvidenceSubmissionWindowTasks expiration when hearing tasks are cancelled on an appeal with no hearing (#14077)
↪️ Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)
⭐️✅ Editing AOD from DailyDocket sends partial update (#14130)
⭐️ [in progress] Hearing withdraw routing logic (#14129)
↪️✅ Cannot read property 'disposition' of undefined (#13208)
☘️ Document Hearing models and data flow (#10846)

Other products (IDT, eFolder)

↪️ investigate failed DecisionDocument jobs (#14079)
⭐️✅ Investigate potential eFolder document labeling (#14148)
👾✅ eFolder: NoMethodError for HealthChecksController#show (#14068)

[chandracarney]

Amelia Earhart Sprint 5/18/2020 - 5/29/2020

• Tomas on batteam 5/18/20 - 5/22/20

Priorities

Virtual hearings

⭐️✅ Allow all users access to virtual hearings feature 🚀 (#14282)
⭐️✅ Set up logging for hearing dispositions (#14299)
⭐️✅ Use care.va in "test your connection" portion of emails (#14190)

Virtual hearings (next use cases)

💅✅ [Design complete] Switch already-scheduled Central Office hearing to Virtual hearing (#13804)
👾✅ Research: new hearing type of virtual, ensure HearingDay model can accurately represent a virtual hearing (#13955)
👾✅ Research: options for early conversion of central to virtual hearings (#14355)
↪️ [in progress] Ensure conditional logic can handle "virtual" type (#13957)
☘️ Research: compatibility with legacy hearings (#13956)

Hearings sentry alerts, tech improvements

👾✅ Disconnect Johnson City, TN as an alternate scheduling location (#14199)
↪️🛑 [in progress] Hearing withdraw routing logic (#14129)
☘️🛑 Introduce granularity between VSOs and state / regional VA organization (#14297)
↪️ Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)
⭐️Unexpected error response from saving hearing causes TypeError (#14187)

Other products (IDT, eFolder)

↪️ investigate failed DecisionDocument jobs (#14079)

[chandracarney]

March Against Fear Sprint 6/1/2020 - 6/14/2020

Priorities

Virtual hearings bugs/triage/enhancements

⭐️✅ Adjust hearing time intervals to allow 45 minute hearings (#14295)

Virtual hearings (next use cases)

⭐️✅ Build out feature flag for Central Office-to-virtual conversions (#14387)
⭐️✅ Determine Veteran's Timezone from Address (#13889)
⭐️ [in progress] Investigate new path for Convert to Virtual page (#14389)
⭐️✅ Add section cards, adjust layout and style of Hearing Details page (#14388)
⭐️✅ Rename veteran email column to appellant email (#14336)
☘️⭐️ [in review] Store Appellant/Veteran and POA timezone in database (#14386)
☘️⭐️ Create timezone dropdown component (#14420)
☘️⭐️ Build new Convert to Virtual page for Central Office hearings (#14421)
↪️ [in progress] Ensure conditional logic can handle "virtual" type (#13957)
☘️🛑 Research: compatibility with legacy hearings (#13956)

Accessibility

⭐️✅ Queue | Content not listed visually coded as list content (#14348)
⭐️✅ Queue | Assign, On Hold, and Completed not read by assistive technology programs (#14372)

Hearings sentry alerts, tech improvements

☘️ Introduce granularity between VSOs and state / regional VA organization (#14297)
↪️🛑 Hearing withdraw routing logic (#14129)
⭐️✅ Unexpected error response from saving hearing causes TypeError (#14187)
↪️ Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)

Other products (IDT, eFolder)

↪️ investigate failed DecisionDocument jobs (#14079)

[chandracarney]

Stonewall Sprint 6/15/2020 - 6/28/2020

• some team members off 6/19
• batteam week of 6/22

Priorities

Virtual hearings bugs/triage/enhancements

👾 [in progress] Investigate and fix issues related to incorrect hearing times (#14613)
⭐️✅ change the from address for virtual hearings emails (#14504)
👾✅ Update COPY on representative emails to say Appellant if appellant is not the veteran (#14549)
👾✅ Fix nil veteran for emails (#14527)

Virtual hearings (next use cases)

↪️ ✅ Investigate new path for Convert to Virtual page (#14389)
⭐️✅ Create timezone dropdown component (#14420)
⭐️ Build new Convert to Virtual page for Central Office hearings (#14421)
↪️ [in review] Store Appellant/Veteran and POA timezone in database (#14386)
↪️ [in progress] Ensure conditional logic can handle "virtual" type (#13957)
☘️🛑 Research: new hearing type of virtual, compatibility with legacy hearings (#13956)

Hearings sentry alerts, tech improvements

⭐️🛑 [blocked, pending approval from DVC/Chairman] Disallow Veterans to be matched cross-state lines for hearing scheduling (#14519)
↪️ Introduce granularity between VSOs and state / regional VA organization (#14297)
↪️🛑 Hearing withdraw routing logic (#14129)
👾✅ Investigate performance issues on Daily Docket (#14432)
👾✅ Document responses we expect from VA.gov services in the code (#14287)
⭐️ Set up report for days waiting in scheduling queue(s) (#14301)
↪️ Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)

Other products (IDT, eFolder)

↪️ investigate failed DecisionDocument jobs (#14079)

[chandracarney]

Thurgood Marshall Sprint 6/29/2020 - 7/12/20

• batteam week of 6/29
• batteam week of 7/6

Priorities

Virtual hearings bugs/triage/enhancements

👾 ✅ Investigate and fix issues related to incorrect hearing times (#14613)
👾✅ Understand any Caseflow constraints for creating new hearing day without a room associated (#14614)
👾✅ show correct am/pm on the central office time in the change virtual hearing time modal (#14683)

Virtual hearings (next use cases)

⭐️ [in progress] Build new Convert to Virtual page for Central Office hearings (#14421)
↪️✅ Store Appellant/Veteran and POA timezone in database (#14386)
☘️🛑 Research: new hearing type of virtual, compatibility with legacy hearings (#13956)

Hearings sentry alerts, tech improvements

⭐️✅ Make the DocketRangeJob idempotent and schedule it to run at the end of each month (#14455)
⭐️✅ Disallow Veterans to be matched cross-state lines for hearing scheduling (#14519)
↪️ Introduce granularity between VSOs and state / regional VA organization (#14297)
↪️🛑 Hearing withdraw routing logic (#14129)
↪️✅ Set up report for days waiting in scheduling queue(s) (#14301)
↪️ [in progress] Collect and report all cases where an EvidenceSubmissionWindowTask was prematurely closed (#14082)

Other products (IDT, eFolder)

[passed to Foxtrot] investigate failed DecisionDocument jobs (#14079)

[chandracarney]

Sea of Tranquility sprint 7/13/20 - 7/16/20

• batteam week of 7/20

Priorities

Virtual hearings bugs/triage/enhancements

Geo-matching rate limiting:

• 👾 increase the query limit on the FetchHearingLocationForVeteransJob (increase the query limit on the FetchHearingLocationForVeteransJob #14727)
• 👾 Add exponential retries to error handling (Add exponential retries to error handling #14707)
• 👾 Add request throttling to VA.gov service (Add request throttling to VA.gov service #14695)

Improvement for virtual hearing notes:

• 👾 Update character limit on hearing Notes field (Update character limit on hearing Notes field #13755)

Virtual hearings (next use cases)

• ↪️ Build new Convert to Virtual page for Central Office hearings (Build new Convert to Virtual page for Central Office hearings #14421)
• ⭐️ Update virtual (formerly-Central) hearing time (Update virtual (formerly-Central) hearing time #14640)
• 👾 Update VirtualHearingModal for timezone and email changes (Update VirtualHearingModal for timezone and email changes #14730)
• ⭐️🛑 End-to-end test Central-to-virtual flow (End-to-end test Central-to-virtual flow #14643)
• ☘️🛑 Research: new hearing type of virtual, compatibility with legacy hearings (Research: new hearing type of virtual, compatibility with legacy hearings #13956)
• ⭐️ Fix issue on assign hearings page where multiple dockets with the same date get highlighted simultaneously (Fix issue on assign hearings page where multiple dockets with the same date get highlighted simultaneously #14673)

Hearings sentry alerts, tech improvements

• ↪️🛑 Introduce granularity between VSOs and state / regional VA organization (Introduce granularity between VSOs and state / regional VA organization  #14297)

• The Branch needs to define requirements

• ↪️🛑 Hearing withdraw routing logic (Hearing withdraw routing logic #14129)

• ⭐️ Document Hearing models and data flow (Document Hearing models and data flow #10846)

• ⭐️💅 Redesign Withdraw Scheduled Hearing workflow and copy (Redesign Withdraw Scheduled Hearing workflow and copy #14145)

Other products (IDT, eFolder)

[chandracarney]

Voting Rights Act sprint 7/27/20 - 8/9/20

• batteam week of 8/3

Priorities

Virtual hearings bugs/triage/enhancements

Virtual hearings (next use cases)

• ⭐️ Investigate increase in hearing schedule days/rooms (Investigate increase in hearing schedule days/rooms #14769)

• New work [Chairman priority] will come out of this

  • Fix issue where you can't schedule a legacy hearing on a docket without a room number (Fix issue where you can't schedule a legacy hearing on a docket without a room number #14873)
  • Change number of slots for hearing days; test adding new rooms (Change number of slots for hearing days; add new hearing rooms #14772)

• ↪️ End-to-end test Central-to-virtual flow (End-to-end test Central-to-virtual flow #14643) — UAT was down, blocking us from completing last sprint

• New work that came out of end-to-end testing

• ⭐️ Hearing time displays incorrectly when converting central to virtual (Hearing time displays incorrectly when converting central to virtual #14779)

• ⭐️ Convert to Virtual page bug fixes (Convert to Virtual Conversion page bug fixes #14786)

• ⭐️ Hearing type should show "Central, Virtual" (Hearing type should show "Central, Virtual" #14787)

☘️🛑 Research: new hearing type of virtual, compatibility with legacy hearings (#13956)
⭐️ Fix issue on assign hearings page where multiple dockets with the same date get highlighted simultaneously (#14673)

Hearings sentry alerts, tech improvements

• ↪️🛑 Introduce granularity between VSOs and state / regional VA organization (Introduce granularity between VSOs and state / regional VA organization  #14297)
  • The Branch needs to define requirements
• ↪️🛑 Hearing withdraw routing logic (Hearing withdraw routing logic #14129)
• ⭐️💅 Redesign Withdraw Scheduled Hearing workflow and copy (Redesign Withdraw Scheduled Hearing workflow and copy #14145)

Other products (IDT, eFolder)

[lund5000]

PI5-S2 (8/24/20 – 9/4/20)

Edith Sampson Sprint

• ⭐️ Can't reselect "no timezone" option on hearing details page ([Dogfooding Bug] Can't reselect "no timezone" option on hearing details page #14989 P/O Convert already-scheduled Central Office hearing to Virtual hearing #13804)
• ⭐️ Email notification history does not display new email sent events after changing a hearing to Virtual ([Dogfooding Bug] Email notification history does not display new email sent events after changing a hearing to Virtual #14988 P/O Convert already-scheduled Central Office hearing to Virtual hearing #13804)
• ⭐️ No email validation on the hearing details page when modifying a virtual hearing's email ([Dogfooding Bug] No email validation on the hearing details page when modifying a virtual hearing's email #14990 P/O Convert already-scheduled Central Office hearing to Virtual hearing #13804)
• ⭐️ In progress alert shows "hearing" twice ([Dogfooding Bug] In progress alert shows "hearing" twice #14991 P/O Convert already-scheduled Central Office hearing to Virtual hearing #13804)
• ⭐️ Updating Veteran or POA timezone shows the wrong alert ([Dogfooding Bug] Updating Veteran or POA timezone shows the wrong alert #14992 P/O Convert already-scheduled Central Office hearing to Virtual hearing #13804)
• ↪️ Add hearing type dropdown to non-modal schedule veterans view (Add hearing type dropdown to non-modal schedule veterans view #14894 P/O Initiate hearings as virtual #13413/Design for Schedule Veteran flow for virtual hearings (without virtual-only queues) #12941)
• ⭐️ Refactor AssignHearingModal to ScheduleVeteran wrapper (Refactor AssignHearingModal to ScheduleVeteran wrapper #15029 P/O Initiate hearings as virtual #13413/Design for Schedule Veteran flow for virtual hearings (without virtual-only queues) #12941)
• ⭐️ On the case details page, change the label for appeal type from "TYPE" to "APPEAL STREAM TYPE" (on the case details page, change the label for appeal type from "TYPE" to "APPEAL STREAM TYPE" #15020 P/O Convert Travel Board hearing to virtual or video #14857)
• ⭐️ At the top of the case details page, display the hearing type (at the top of the case details page, display the hearing type #15021 P/O Convert Travel Board hearing to virtual or video #14857)
• ⭐️ Connect non-modal schedule veterans view with backend and actions menu (Connect non-modal schedule veterans view with backend and actions menu #14895 P/O Initiate hearings as virtual #13413/Design for Schedule Veteran flow for virtual hearings (without virtual-only queues) #12941)
  • Functionality is complete, but writing tests will carry over into the next sprint
• ☘️❌ Introduce granularity between VSOs and state / regional VA organization (Introduce granularity between VSOs and state / regional VA organization  #14297 P/O Hearing task routing enhancements #14393)
  • We were not able to begin work on this lower priority stretch goal

[lund5000]

PI5-S3: Chadwick Boseman Sprint (9/8 – 9/18)

Epic: Schedule directly to virtual

• ↪️ Connect full-page schedule veterans view with backend and actions menu (Connect non-modal schedule veterans view with backend and actions menu #14895 P/O Initiate hearings as virtual #13413/Design for Schedule Veteran flow for virtual hearings (without virtual-only queues) #12941)

Epic: Convert Travel Board to virtual (#14857)

• Convert unscheduled Travel Board hearing to virtual (Convert unscheduled Travel Board hearing to virtual #15053)
  • Story: As a hearing coordinator, I need to be able to convert the type of an unscheduled Travel Board hearing to virtual so the hearing can be scheduled in Caseflow.
  • ⭐️ Task: Present users with actions that will allow them to mark legacy travel board hearing requests as video or virtual hearing requests (Present users with actions that will allow them to mark legacy travel board hearing requests as video or virtual hearing requests #14899 P/O Convert Travel Board hearing to virtual or video #14857)
  • ⭐️ Task: Record whether a veteran with a travel board hearing prefers to convert to a video or virtual hearing (Record whether a veteran with a travel board hearing prefers to convert to a video or virtual hearing #14898 P/O CAVC Remand Design and Research: Phase 7 (Judge checkout flows) #14865
  • ⭐️ Task: Add backend actions to handle converting a legacy appeal travel board hearing request to a video or virtual hearing request (Add backend actions to handle converting a legacy appeal travel board hearing request to a video or virtual hearing request #15156 P/O Convert Travel Board hearing to virtual or video #14857)
  • ⭐️ Task: Create a form for converting a legacy appeal travel board hearing request to a virtual hearing request (Create a non-modal form for converting a legacy appeal travel board hearing request to a virtual hearing request #15157 P/O Convert Travel Board hearing to virtual or video #14857)

[lund5000]

PI5-S4: The Emancipation Proclamation Sprint (9/21 – 10/2)

Epic: Convert Travel Board hearings to virtual (#14857)

• Convert unscheduled Travel Board hearing to virtual (Convert unscheduled Travel Board hearing to virtual #15053)
  • Story: As a hearing coordinator, I need to be able to convert the type of an unscheduled Travel Board hearing to virtual so the hearing can be scheduled in Caseflow.
  • Task: Connect views for converting legacy appeal Travel Board hearing request to a virtual hearing request with backend and actions menu (Connect view for converting legacy appeal travel board hearing request to virtual hearing request with backend and actions menu #15159)
  • Task: When a virtual request has been recorded, the appropriate hearing type is pre-selected in the Schedule Veteran form (When a video or virtual request has been recorded, the appropriate hearing type is pre-selected in the schedule veteran form #15160)
• Identify virtual and former Travel Board hearings in scheduling queue (Identify Virtual and former Travel Board hearings in scheduling queue #15059)
  • Story: As a hearing coordinator, I want to know when a hearing used to be a Travel Board hearing so it can be properly prioritized.
  • Story: As a hearing coordinator, I want to know the hearing request type when I'm scheduling so I can know whether it’s ready to be scheduled while ROs are closed.
• Geomatching Travel Board hearings (Geomatching Travel Board hearings #15264)
  • Story: As a hearing coordinator, when I'm converting a Travel Board hearing to virtual I want to know which regional office queue it will be assigned to so I can know where to find it when I'm ready to schedule.
• Missing email alert when converting to virtual (Missing email alert when converting to virtual #15056)
  • Story: As a hearing coordinator, I need to know when the Veteran doesn't have an email in VBMS as I’m converting a hearing to virtual so I can fix that before scheduling.

Defects

• 👾 Assigning multiple hearing days to same room on the same date (Defect: Assigning multiple hearing days to same room on the same date #15186)

[lund5000]

PI5-S5: Eleanor Roosevelt Sprint (10/4 – 10/16)

Epic: Convert Travel Board hearings to virtual (#14857)

• Defect: A ChangeHearingRequestTypeTask is created for dispatched legacy appeals (a ChangeHearingRequestTypeTask is created for dispatched legacy appeals #15363)
  • Visiting the Case Details page of a dispatched legacy appeal with a Travel Board hearing gives the user the option to convert the hearing request to virtual. This could lead to hearings inappropriately being scheduled for dispatched appeals.
• Editable RO for virtual hearings (Editable RO for virtual hearings #15060)
  • Story: As a hearing coordinator, I want to be able to select a different regional office when I'm scheduling a virtual hearing because sometimes I receive high-priority scheduling requests and I need access to any available docket day space.
• Sort and filter the Hearing Type column in the schedule veterans queue (Sort and filter the Hearing Type column in the schedule veterans queue #15058)
  • Story: As a hearing coordinator, I want to filter the lists of veterans waiting to be scheduled by their requested hearing type, so I can prioritize and schedule them more quickly and in the right order.
• 👾 Show conversion to virtual in case timeline (Show conversion to virtual in case timeline #15194)
  • Story: As a coordinator, I want to see a conversion to virtual in the case timeline so I can know who changed it, when, and what type of hearing it used to be.

Epic: Schedule directly to virtual (#13413 / #12941)

• The blue "scheduling" alert is never replaced by a green "scheduled" alert after scheduling a hearing straight to virtual (The blue "scheduling" alert is never replaced by a green "scheduled" alert after scheduling a hearing straight to virtual #15362)
• 👾 Hearing Time isn't displaying in RO time when scheduling a virtual hearing to a video docket day (Fix hearing timezone when scheduling a virtual to a video docket #15394)

Additional enhancements

• 👾 Only allow Central Office appeals to geo-match to the Central Office queue (Only allow Central Office appeals to geo-match to the Central Office queue #15415)
  • If a Veteran is closest to the DC office but doesn't want a Central Office hearing, Caseflow now places them in the next closest RO instead.

[lund5000]

PI5-S6: Dizzy Gillespie Sprint (10/19 – 10/30)

Epic: Convert Travel Board hearings to virtual (#14857)

• Move legacy appeals to CASEFLOW location only when conversion from Travel Board to virtual has been completed (move legacy appeals to CASEFLOW location only when a ChangeHearingRequestTypeTask has been completed #15427)
• Show converted Travel Board hearings in RO queue immediately (Show converted Travel Board hearings in RO queue immediately #15426)
  • Story: As a hearing coordinator, I want hearings that I convert from Travel Board to virtual to show up in the RO queues (more or less) immediately so I can more quickly shift to building dockets.
• Cancel ChangeHearingRequestTypeTasks (Cancel ChangeHearingRequestTypeTasks #15507)
  • Story: As a hearing coordinator, I want to cancel "Change hearing request type" tasks that show up on appeals when they shouldn't so I can unblock them and reduce confusion.

Epic: Hearing task routing enhancements (#14393)

• Research: Introduce granularity between VSOs and state / regional VA organization (Introduce granularity between VSOs and state / regional VA organization  #14297)

[lund5000]

PI5-S7: Veterans Day Sprint (11/2 – 11/13)

Status	Issue key	Summary	Epic Link
👾 In Progress	CASEFLOW-240	Defect: Unable to build Q2 schedule
Done	CASEFLOW-240	Create five more hearing rooms	Bulk build virtual-only docket days
👾 Done	CASEFLOW-281	Limit creation of ChangeHearingRequestTypeTasks	Convert Travel Board to virtual
👾 In Progress	CASEFLOW-252	Reduce CO hearing days to 1
In Progress	CASEFLOW-194	Virtual hearing reminder emails	Email copy for virtual hearing reminders
Done	CASEFLOW-208	Replace "Rescheduling or Canceling Your Hearing" section from confirmation emails	Email copy for virtual hearing reminders
❌ Removed	CASEFLOW-227	Research: Existing build schedule functionality	Bulk build virtual-only docket days

[lund5000]

PI5-S8: TBN (11/16 – 11/25)

Issue key	Summary	Epic Link
CASEFLOW-337	Give attorneys access to hearing worksheets
CASEFLOW-268	Test vc.va.gov link generation	Migrate hearing links to vc.va.gov
CASEFLOW-262	Defect: Veteran notification sent with odd time
CASEFLOW-227	Research: Existing build schedule functionality	Bulk build virtual-only docket days
CASEFLOW-223	Research: National virtual queue feasibility	National Virtual-Only Queue and Docket Days