FOLA: Leads/PM Agenda

[MuthamilselvanG]

Overview

This issue tracks the agenda for our weekly meetings

Issue Template

## [ Date ]  Meeting Agenda

### Prework to prep for meeting
- [ ] #

### Recurring items: Happens on the Thursday meeting
 - [ ] review any issues that are in the [new issue approval column](https://github.com/orgs/hackforla/projects/59/views/1)
 - [ ] Accountability and Support Check.
    - [ ] Review assignments for each Team member
       - [ ] [Robleh](https://github.com/hackforla/food-oasis/issues/assigned/farahrobleh)
       - [ ] [Bonnie](https://github.com/hackforla/food-oasis/issues/assigned/experimentsinhonesty)
       - [ ] [Sumit](https://github.com/hackforla/food-oasis/issues/assigned/sumit-sharma92)
       - [ ] [Muthamil](https://github.com/hackforla/food-oasis/issues/assigned/MuthamilselvanG)
       - [ ] [Nate](https://github.com/hackforla/food-oasis/issues/assigned/neom500)
       - [ ] [John Darragh](https://github.com/hackforla/food-oasis/issues/assigned/entrotech) 
       - [ ] [Qiqi Zheng](https://github.com/hackforla/food-oasis/issues/assigned/qiqicodes)
       - [ ] [Hannah](https://github.com/hackforla/food-oasis/issues/assigned/hanapotski)
       - [ ] [Bryan Wu](https://github.com/hackforla/food-oasis/issues/assigned/fancyham)
       - [ ] [Gigi P](https://github.com/hackforla/food-oasis/issues/assigned/GigiUxR)
       - [ ] [Shienny](https://github.com/hackforla/food-oasis/issues/assigned/Shienny1)
       
- [ ] finish adding labels to the issue that are still missing them (see audit links above)
- [ ] review issues with [epic label] and define how to break down further (if necessary)
- [ ] Review to see if there are any members to Onboard or Offboard 
      - [ ]  #

### New Items
- [ ] 
- [ ] Carry over Items to next meeting that don't get addressed

### FYIs
-

### Notes from Meeting

### Task Items

Links to other agenda issues for your team

(so that you can easily post on their agendas items that come up at yours)

• Agenda: FOLA: Design
• Agenda: FOLA: PM Agenda (Google Doc - Deprecated) and FOLA: PM Agenda (GitHub Issue - Current)
• Agenda: FOLA: Leads/PM (Google Doc - Deprecated)
• Agenda: FOLA: UXR

Previous Meetings (link to each comment with the date)

[farahrobleh]

2024-09-26 Meeting Agenda

Prework to prep for meeting

• Ask John where open PRs are supposed to live on the project board. (Reference: https://github.com/orgs/hackforla/projects/59/views/1?filterQuery=is%3Apr)
• Do they still need this column?: https://github.com/orgs/hackforla/projects/59/views/1?filterQuery=status%3A%22In+Development%22
• add a link to the most recent label check to the agenda

Recurring items: Happens on the Wednesday meeting

• review any issues that are in the new issue approval column
• Accountability and Support Check.
  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny
• finish adding labels to the issue that are still missing them (see audit links above)
• review issues with [epic label] and define how to break down further (if necessary)
• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• BW to JD: what is the dependency on these issues
  • Add feature to view change history of a stakeholder. #535
• Carry over Items to next meeting that don't get addressed
• SS to everyone: We need to review these issues in the new issues approval list
  • Implement Organization Audit Log UI #376
  • Learn about the Validation Volunteer experience #1631
  • Bug: Microsoft Clarity isn't displaying our map correctly in its recordings #1908
  • Feature: add an accuracy radius to map for geolocated user location #1939
  • Feature: For old listings (such as >1 year old), add an indicator / warning that data may be old and out-of-date #2068
  • Feature: A page that sets all analytics cookies at once to exclude FOLA volunteers from analytics #2072
  • Bug: Entering a location into the map's address field doesn't re-center map on the new location. #2116
  • Feature: Full text search for our listings #2117
  • Map: Move GPS button from top rows onto map for better usability #1725
  • Identify metrics that potential collaborators and funders would want from us #1638
  • Feature Request: Link FOLA's Google Analytics 4 account to Google Search Console #1661
  • Feature: Maps Update #1675
  • Spellcheck Nit: Postion should be Position #2166
  • Update twitter URLs #2172
  • Add missing 'use my current location'/GPS button on mobile screen #2187
  • Feature: Add Prev and Next buttons to org detail screens #2188
  • Change "Back to Search" link to "< Back to Results" and change color #2189
  • Add client-side validation, tooltip, go to link and design for Instagram contact field #2201
  • FOLA Onboard & Offboarding: BA #2211
  • Proposal: Remove the tablet-portrait sized layout #2218
  • Audit Project Slack channels #2221
  • FOLA: PM Agenda #2226
  • FOLA: Leads/PM Agenda #2227
  • FOLA: PM/Org Agenda #2228

FYIs

Notes from Meeting

• We'll go to all the PRs in the board and remove them and prevent any from going on the project board in future.
• "ready for dev lead" column is being used right now for any issues that are ready to new worked upon by the devs. Bryan says "In development" column will be helpful in future for the author of bug report/issues to update the status.
• Reviewed all the issues with "ready for dev lead" label to clear the backlog. Below is a summary of work done.
  • Feature: For old listings (such as >1 year old), add an indicator / warning that data may be old and out-of-date #2068 BW says: We need to update the approval date filter in the backend before the issue can be worked upon. Priority set to Could have
  • Feature: A page that sets all analytics cookies at once to exclude FOLA volunteers from analytics #2072 Priority set to "Won't have this time"
  • Bug: Microsoft Clarity isn't displaying our map correctly in its recordings #1908 BW says: it is big lift so getting priority to "Won't have this time"
  • Bug: Entering a location into the map's address field doesn't re-center map on the new location. #2116 BW says: priority "MUST HAVE"
  • Map: Move GPS button from top rows onto map for better usability #1725 priority "Could Have"
  • Add missing 'use my current location'/GPS button on mobile screen #2187 priority "Should Have"
  • Feature: add an accuracy radius to map for geolocated user location #1939 Dependency on Map: Move GPS button from top rows onto map for better usability #1725 , moved to icebox

Task Items

[ExperimentsInHonesty]

Notes from 2024-09-26 meeting

• removed the In Development column
• removed the ready for dev lead label from all closed issues
• prioritized all the issues in the new issue approval column into the ER / Epic ready to be made into issues column

[ExperimentsInHonesty]

2024-10-03 Meeting Agenda

Prework to prep for meeting

• #

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• [ ]
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[farahrobleh]

2024-10-10 Meeting Agenda

Prework to prep for meeting

• Review reboot effort of Reboot Partnership Engagement (Impact Sprints 2022) milestone Reboot Partnership Engagement (Impact Sprints 2022) #2241

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• [ ]
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Bryan says:

• Sliding effect on the food bank/pantries list should be made slightly less 'notchy' so it would slide more fluidly

Mapbox

• Pull request created to solve the centering of the map which works well and has been deployed to prod.
• Might need to refine more as the pin appears 2/3 way up from the bottom on the map and isn't actually centred

Suggestions:

• Make the map show on 50% on the search/map landing page screen (New issue)
• Hide the survey on prod but should be available on dev till we can recode it in dev (New issue - feature label to be added)

No gps button on the screen - dev issue for that already in place

New mapbox issues discussed:

• Using the app as a widget when you have a region that represents an NC - John

• Issues added by Bryan on GitHub

• Sorted the incomplete issues on GitHub and introduced the milestones to be used for prioritization as per the category. Labels to be used in addition to highlight the time sensitivity.

Task Items

[sumit-sharma92]

2024-10-17 Meeting Agenda

Prework to prep for meeting

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

• Review assignments for each Team member

  • Robleh
  • Bonnie
  • Sumit
  • Muthamil
  • Nate
  • John Darragh
  • Qiqi Zheng
  • Hannah
  • Bryan Wu
  • Gigi P
  • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard

  • #

New Items

[ ]

• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Feasibility questions should be discussed at all team meetings, or can be elevated by the lead to the leads/pm meeting. These questions should be prior documented in a feasibility issue or in the issue where it's being worked on, and a link can put in the feasibility issue. That way we can document the answer and turn that into permanent documentation for the team.

Task Items

Make an issue to have the current location clear the location bar and replace the text with your "current location"

[farahrobleh]

2024-10-24 Meeting Agenda

Prework to prep for meeting

• Current Location Button Fails to Update Location Bar issue has been created.
• Review the FOLA team roster, validate which members are still active versus inactive.
• Review Bug: Suggest a listing feature not emailing submission #1409 - get more context on issue/determine if it's really a bug fix.
  • From the website team, we have a new issue saying that a new wins form submission has been created, and needs to be reviewed. Review issue Review Needed - New Wins Form Submission website#5975
• Review this issue (which has currently been moved to New Issue Approval): Create process for synchronizing changes with external databases #1128 - seeking clarity on why we need to sync with existing partners?
• Review this issue: Redesign the Suggestions Administration board and modals #1131 - what is the current state of the Suggestions page/Suggestions Administration board and modals, and would this be considered expanding on an existing feature, or creating a new one?

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

• Review assignments for each Team member

  • Robleh
  • Bonnie
  • Sumit
  • Muthamil
  • Nate
  • John Darragh
  • Qiqi Zheng
  • Hannah
  • Bryan Wu
  • Gigi P
  • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard

  • #

New Items

[ ]

• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

Items for next agenda

• https://github.com/orgs/hackforla/projects/59/views/2 why do we have a reference column? do we still need?

[farahrobleh]

2024-10-31 Meeting Agenda

Prework to prep for meeting

• Review over-assigned design issues with @fancyham - we should potentially unsassign design team members from specific issues here to prevent overburden. There is one issue in here: Update existing FOLA 'Competitive Audit' Research #1544
• Review over-assigned research issues with @GigiUxR - we should potentially unsassign research team members from specific issues here to prevent overburden. There is one issue in here: Search results count needs to be more useful for food-seekers #2216
• @MuthamilselvanG has sent out messages on certain dev issues asking for status updates, to better determine active versus inactive team members; review this with @entrotech today.
• Review https://github.com/orgs/hackforla/projects/59/views/2 why do we have a reference column? do we still need?

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

• Review assignments for each Team member

  • Robleh
  • Bonnie
  • Sumit
  • Muthamil
  • Nate
  • John Darragh
  • Qiqi Zheng
  • Hannah
  • Bryan Wu
  • Gigi P
  • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard

  • #

New Items

[ ]

• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

Items for next agenda

[sumit-sharma92]

2024-11-07 Meeting Agenda

Prework to prep for meeting

• #

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• Ask John about creating column in database (if doesn't exist already) for out of state listings like from Texas, Hawaii or NC - so we can tag the listings from those places.
• Ask John if database has data for US congress and Senate and state assembly and senate persons and city council persons?
• https://docs.google.com/spreadsheets/d/1gSkcGyxeN-p06uIWceKpGrCs5YNs8x4tYoP_rA8WkoU/edit?gid=0#gid=0&fvid=1071295059 - The sheet shows about 1300 rows but the website has about 600 listings only
• Need a volunteer to go through the addresses in the csv file and find out which NC it belongs to
• Carry over Items to next meeting that don't get addressed

FYIs

Notes from Meeting

Task Items

[sumit-sharma92]

2024-11-14 Meeting Agenda

Prework to prep for meeting

• #

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• FOLA:Application User permissions - Process for exporting the user permissions data to a spreadsheet.
• Diff b/w admin and coordinator roles for volunteers on FOLA:Application
• Carry over Items to next meeting that don't get addressed

FYIs

- Gigi -> Bonnie: “For now, the most important info is that we plan to have 4 researchers (1 project lead + 3 support ) and the address of the pantry site is 3200 Sawtelle Blvd, Los Angeles, CA 90066. For the meantime would it be possible to move forward with insurance and writeup with this information?”

Notes from Meeting

Task Items

[fancyham]

We need to talk about the $5,000 KARST grant, which will expire in a few weeks if we don’t claim it. If we are not going to take it, we need to let them know.

[sumit-sharma92]

2024-11-21 Meeting Agenda

Prework to prep for meeting

• #

Recurring items: Happens on the Thursday meeting

• review any issues that are in the new issue approval column

• Accountability and Support Check.

  • Review assignments for each Team member
    • Robleh
    • Bonnie
    • Sumit
    • Muthamil
    • Nate
    • John Darragh
    • Qiqi Zheng
    • Hannah
    • Bryan Wu
    • Gigi P
    • Shienny

• finish adding labels to the issue that are still missing them (see audit links above)

• review issues with [epic label] and define how to break down further (if necessary)

• Review to see if there are any members to Onboard or Offboard
  - [ ] #

New Items

• Bonnie -> We need to start adding appropriate labels to the new issues while creating them.
  - https://github.com/hackforla/food-oasis/issues?q=is%3Aopen+is%3Aissue+label%3A%22Missing%3A+Role%22
  - https://github.com/hackforla/food-oasis/issues?q=is%3Aopen+is%3Aissue+no%3Amilestone+label%3A%22Missing%3A+Milestone%22

• Carry over Items to next meeting that don't get addressed
  - Could make this issue an epic and create issues for each step - Develop an automated testing strategy #334

• We need to talk about the $5,000 KARST grant, which will expire in a few weeks if we don’t claim it. If we are not going to take it, we need to let them know.

FYIs

Notes from Meeting

Task Items

[jelenaUX]

A question about FoodCycle / FOLA integration:

We have received a survey response from a person who is helping Food Cycle explore integration with FOLA website. This person left an email for follow-up: details in a Slack link.

Is anyone on the development team, project managers, leads, already in touch with Food Cycle? Should I try to get in touch with this person? I'd like to hear if they are experiencing any issues with the FOLA widget, and whether they want our pop-up survey to appear in FOLA widget.