YJN: Stakeholder Meeting Agenda

[Rabia2219]

Overview

We need to keep track of our agenda for the biweekly stakeholder meeting.

Action Items

• Create new agenda each week in comments
• Link comment here under resources
• Update slide deck with agenda
• Email the agenda as a link to the stakeholders on Tuesdays before 1 pm PDT

Resources/Instructions

• Template for agenda
• Example of tdm-calculator stakeholder agenda

Agenda by date

2022-09-30
2022-11-18

[Rabia2219]

2022-05-27

Notes:

• Write a paragraph for Alicia to present so she can have a summer intern join our project
• Create vdos for the difficult topics in the 7 legal areas in the FigJam session
  • Roger, Edin, Leah and Noella will take this on
• Leah is our connection to Homeboy Industries
• Jyoti suggests that not all the material will be able to be translated and completely understandable by ALL community members (as suggested by Edin) and asks to pick maybe 10 areas
• Jyoti asked about the press release. We asked to get back at the next stakeholder meeting
  • They are not sure what to include in the press release yet
• Jyoti also asked if this 1 month includes the fundraising but it doesn't
• The stakeholders need send us their updated bios

[Rabia2219]

• Drive where documents related to the 7 areas are
• YJN: Content audit

[Rabia2219]

Date: 2022-06-09

Roll Call

• Bonnie
• Rabia
• Leroy
• Wendy
• Chali
• Megan
• Taylor

New Agenda Items

• Review the stakeholders drive with stakeholders
• Review the stakeholder drive content audit document with stakeholders and assign the

Items Carried Forward

Notes

Tasks

• [ ]

[Rabia2219]

Mariana: [email protected]

[Rabia2219]

Date: 2022-06-24

Roll Call

• Bonnie
• Rabia
• Leroy
• Wendy
• Chali
• Megan
• Taylor

New Agenda Items

• Feedback from stakeholders after document clean up from their end
• Feedback on the 7 topic areas
• Review YJN Google Drive inventory #72

Items Carried Forward

Notes

Tasks

• [ ]

[Rabia2219]

2022-07-22 Agenda

Notes:

• we need to update the youthjusticnav.org site to reflect that it is the team site and add a link to youthjusticnavigator.org
• Roger and youth are making progress and almost done with section 1
• it would be ok to brand the tiktok videos

[Rabia2219]

Agenda 2022-08-19

Roll Call:

• Bonnie
• Rabia
• Jyoti
• Alicia
• Roger

Notes:

• Send Bio specifications to Jyoti, Alicia and Roger
• Doreen will take over on updating the 7 section documentation
• Question from Jyoti: who will be hiring the new designer?
• Dana attended and would like to meet with Bonnie
• Rabia:
  • we need to start thinking about the alignment interviews
  • do we need a template for bios
  • Jyoti would like to know if who would be responsible for hiring the new designer
  • Wiki page for stakeholders

[Rabia2219]

Date: 2022-09-02

Roll Call

• Bonnie
• Rabia
• Alicia
• Jyoti
• Roger
• Doreen
• Blake

New Agenda Items

• Agenda 2022-09-02
• Ask Roger for proper documentation for what decisions have been made for Section 1 and 4
• 1 on 1 with Alicia and Jyoti

Items Carried Forward

Notes

• Next Tuesday, Sep 13th at 4 pm PDT
• Roger will get back with documentation of what has been decided for Section 1 and 4
• They like the version with the content and legal info side by side
• Roger will show the youth the website and ask for their opinion

Tasks

• [ ]

[Rabia2219]

Date: 2022-09-13

Roll Call

• Bonnie
• Rabia
• Alicia
• Jyoti

New Agenda Items

• New FigJam Activity (Preference Matrix
• Proposal: Bonnie to lead the youth in brainstorming sessions
• Budget
  • Allocation for Bonnie's hours
• Scope creep on the original SoW for Rabia
• Research Roadmaps
• Jyoti's resource share

Items Carried Forward

Notes

• Meeting on the 16th to be cancelled
• Jyoti will set up a meeting with Karen regarding the video content website
• Bonnie to lead the youth in content creation ideation
• Possibility of in person Collabathon

Tasks

• Cancel meeting on September 16th
• Remove non active members from forwarding
• Create updated SoW draft
• Emails:
  • Brief email about cancellation and when to expect follow up emails and meeting notes
  • Meeting notes
  • Rabia's SoW options to Jyoti and Alicia
  • Coordination with Roger
  • Task items for Doreen

[Rabia2219]

Meeting with Karen from Calamari Productions

Notes

• 9 times out of 10 people do not understand what's going on in the system
• 10 times out of 10 having a good lawyer makes the difference
• the videos that are used by Calamari are real life
• the content is used for training and education
  • rarely on TV
• when a show airs, they do Facebook live
• they have a YouTube channel
• they have thought about adding commentary to the videos
  • will be open to us adding the commentary or turning them into games, etc through the Collabathon
• have provided pro bono content
• looking for funding
  • ready to leverage their success for BIG funding
• created the subscription site as a test
• it is powered by an outsourced tech platform
• gave out free subscription codes to a select group
• intent is to keep it open source, don't want to make money through it
• want to partner with a university for this
  • to run it
  • fund it
• 2 reasons for not putting this content on YouTube
  • people cannot access YouTube
  • professors don't like the ads
  • can't download the videos
    • mostly to crop and use as educational material
• making this open source is a passion project now
• it is 'super easy' for her to let us know what video would go with each section on our site
• Jyoti wants to start funding
• What can HackforLA do to get this content on the site?
• Karen would like some time to think and will get back to us
• we would like to use one of the videos for the Collabathon kit
• what is the ideal length of a video for educational purposes?
  • 10 minutes is the sweet spot
• they can provide videos, funding is needed to make them available and sustainable for various platforms
• tagging is needed
  • HackforLA can send some researcher to universities and educators to find out what kind of tags they would like
• they are just viewer description advisory at the beginning of the videos and YouTube setting for 18+
• Karen will get back to us
• Jyoti will send the videos she made
• Will give the videos to the youth to get feedback
• review the study and figure out where to put it
• put video on the YJN YouTube channel
• potential area to add to website: Legislature that we are watching
• potential - paid interns to keep the website updated
• have the advisory board and roles available during the focus group and ask who they would like to interview
• have Jyoti/Alicia/youth available during the focus group

Resources

Article/Study

• https://drkavanaugh.com/mothers-what-do-they-know-and-more-importantly-what-dont-they-know/
• https://drkavanaugh.com/wp-content/uploads/2017/07/CavanaghCauffman-2017-1.pdf

Initial Videos by Jyoti and Alicia

• https://www.youtube.com/watch?v=0hRjnh8P4aQ
• https://www.youtube.com/watch?v=j_tAhqmuw68&feature=youtu.be

Inspiration for initial video

• https://www.youtube.com/watch?v=eWVBKdwhwco&feature=emb_logo

[Rabia2219]

Date: 2022-09-30

Roll Call

• Bonnie
• Rabia
• Leroy
• Alicia
• Jyoti
• Roger
• Doreen
• Blake

New Agenda Items

• Agenda 2022-09-30

Items Carried Forward

Notes

• Doreen will review and update the drive audit spreadsheet
• Doreen will review the section numbering
• Roger will send his availability

New tasks Items from meeting

• [ ]

[Rabia2219]

Date: 2022-10-14

Roll Call

• Bonnie
• Rabia
• Leroy
• Alicia
• Jyoti
• Roger
• Doreen
• Blake

New Agenda Items

• Agenda 2022-10-14

Items Carried Forward

Notes

• Doreen wasn't there but Section 1.5 has been removed, 1.0 no longer has a description and the Changes doc needs to reflect that
• Roger will send his pic today
• Jyoti is ok with moving forward with Calamari Productions but concerned about the PG ratings of the videos
• We will send a set of expectations (timeline and review process) to Calamari
• Alicia and Jyoti are of the opinion that the Board Members do not need to be involved too much in the survey process
• Alicia will reach out to Doreen to see if the sections can be broken down further for representation on the website
• Doreen will update the Numbered Files to add the rest of the section
• Set up meeting structure where everyone can work on section breakdown for information architecture
• Meeting with Roger: Wednesday Oct 19th 12pm to 3pm
• Jyoti wants a timeline for the Collabathon, whether it will be in person or virtual
• Jyoti/Alicia will provide their block out dates
• Jyoti sent documents for us to review

New tasks Items from meeting

• Create a set of expectations for Calamari

[Rabia2219]

Date: 2022-11-18

Roll Call

• Bonnie
• Rabia
• Leroy
• Royston
• Alicia
• Jyoti
• Roger
• Doreen
• Blake

New Agenda Items

• Agenda 2022-11-18

Items Carried Forward

Notes

• Website Navigation Plan
  Doreen should be working on this document in suggestion mode in order to allow the YJN team to reflect the correct sections on the info architecture

New tasks Items from meeting