Launch Portland 2025 CFP

docs/_data/portland-2025-config.yaml

@@ -1,6 +1,6 @@
 name: Portland
 
-shortcode: portland 
+shortcode: portland
 year: 2025
 city: Portland
 local_area: Oregon
@@ -22,8 +22,8 @@ buttons:
       link: /news/welcome
     # - text: Sponsor us
     #   link: /sponsors/prospectus
-    # - text: Submit a Talk
-    #   link: /cfp
+    - text: Submit a Talk
+      link: /cfp
     # - text: See the Schedule!
     #   link: /schedule
     # - text: Buy a Ticket!
@@ -155,11 +155,12 @@ about:
   job_fair_room: Sponsor area
 
 cfp:
-  url: ""                                         # Open October 6 (Mon) -> 9 weeks to submit
-  ends: "January 21, 2025"                        # (Mon) 1 week, to review. It'll take a little longer to announce
+  url: "https://pretalx.com/wtd-portland-2025/cfp" # Open October 6 (Mon) -> 9 weeks to submit
+  ends: "January 21, 2025"                         # (Mon) 1 week, to review. It'll take a little longer to announce
   notification: "February 04, 2025"                # (Mon) 8 weeks to write and prepare
+  info_by: "April 21, 2025"                        # (Mon) 2 weeks before for info for emcee
   slides_by: "April 28, 2025"                      # (Mon) 1 week before
-  preview: "TODO"                                 # Preview URL TODO
+  preview: "TODO"                                  # Preview URL TODO
 
 unconf:
   url: ""
@@ -174,7 +175,7 @@ sponsors:
     # - name: gitbook
     #   link: https://www.gitbook.com/?ref=writethedocs
     #   brand: GitBook
-    #   text: "GitBook combines powerful docs with AI-powered search and insights to give technical teams a single source of truth for their knowledge. 
+    #   text: "GitBook combines powerful docs with AI-powered search and insights to give technical teams a single source of truth for their knowledge.
     #          Effortlessly create, surface and improve public and internal documentation that your users and teams will love. "
     # - name: readme
     #   link: https://readme.com/?ref=writethedocs
@@ -263,7 +264,7 @@ sponsors:
 # Things that change over time, listed in order of change
 flaglanding: True
 flaghassponsors: True
-flagcfp: False
+flagcfp: True
 flagticketsonsale: False
 flagsoldout: False
 flagspeakersannounced: False

docs/_data/schema-config.yaml

@@ -174,6 +174,7 @@ cfp-details:
   notification: str(required=True)
   video_by: str(required=False)
   slides_by: str(required=False)
+  info_by: str(required=False)
   gifts_by: str(required=False)
   preview: str(required=False)
 

docs/_templates/2025/menu-desktop.html

@@ -57,7 +57,7 @@
   <li>
     <ul class="uk-navbar-nav">
       <li>
-        <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/') }}"">About</a>
+        <a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/about') }}"">About</a>
         <div class="uk-navbar-dropdown">
           <ul class="uk-nav uk-navbar-dropdown-nav">
             <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/venue') }}">Venue</a></li>
@@ -98,5 +98,5 @@
   {% if flagcfp %}
   <li><a href="{{ pathto('conf/'+shortcode+'/'+year_str+'/cfp') }}" class="uk-button uk-button-ghost uk-text-uppercase">Speak</a></li>
   {% endif %}
-  
+
 </ul>

docs/conf/portland/2025/cfp.rst

@@ -64,10 +64,14 @@ We welcome talks from first-time speakers, from industry experts, and from every
 Whatever your background and experience, we prefer hearing about new approaches rather than about tried-and-tested technology.
 We especially welcome talks from underrepresented groups within the tech community.
 We want to hear a variety of viewpoints, so we limit speakers to two talks in any four year period at each location.
-That said, we do strongly prefer talks written and given by a single speaker, and if you're planning to submit with a co-speaker, please let us know why you're doing so.
 
 If you're a WTD conference organizer, please only submit talks to conferences you're not actively organizing.
 
+**People on stage**
+
+We *strongly* prefer talks presented by one *single speaker*. If you're planning to submit with a co-speaker, please let us know why, and take note that it will affect the chances of your talk being selected.
+
+You are of course welcome to write the talk with other people, as long as only one person is presenting.
 
 **Mix of roles and perspectives**
 
@@ -97,7 +101,7 @@ What we’re looking for
 
 **Diverse topics**
 
-The focus of Write the Docs is software documentation, but we actively seek talks that address a wide range of related subjects, at various levels of expertise.
+The focus of Write the Docs is software documentation, and we actively seek talks that address a wide range of related subjects, at various levels of expertise.
 Documentation perspectives from other fields are welcome, as are topics from adjacent fields!
 
 **Practicality and positivity**
@@ -107,9 +111,13 @@ Don't tell us why you hate something – tell us how you overcame the problems i
 
 **Process over tooling**
 
-We tend to avoid talks about specific tools, which often turn into marketing pitches or tutorials.
+We avoid talks about specific tooling, which often turn into marketing pitches or tutorials.
 We would much rather hear about process, culture, data, people, or the metaphysical side effects of spending your life thinking about docs.
 
+**Benefit to the community**
+
+How does your talk help improve the quality of documentation everywhere? Are you trying a new approach? Are you solving a known problem? Have you done the research into how folks have tried to solve your issue before?
+
 **Audience awareness**
 
 When crafting talk proposals, remember that you're going to be talking to a mix of levels of expertise, skill sets, and professions.
@@ -121,7 +129,7 @@ It can be  helpful to check out topics that might be related to your talk from p
 * `Portland {{year-1}} <https://www.writethedocs.org/conf/portland/{{year-1}}/speakers/>`_
 * `Atlantic {{year-1}} <https://www.writethedocs.org/conf/atlantic/{{year-1}}/speakers/>`_
 * `Portland {{year-2}} <https://www.writethedocs.org/conf/portland/{{year-2}}/speakers/>`_
-* `Prague {{year-2}} <https://www.writethedocs.org/conf/prague/{{year-2}}/speakers/>`_
+* `Atlantic {{year-2}} <https://www.writethedocs.org/conf/atlantic/{{year-2}}/speakers/>`_
 
 Not sure about speaking?
 ------------------------
@@ -139,7 +147,8 @@ Selection process
 ------------------
 
 We have a small panel of proposal reviewers, and make sure to have a similar diversity in the panel as we're aiming for in our speakers.
-We rate talks out of five, and then discuss the top rated proposals.
+
+We rate talks out of five, and then discuss the top rated proposals, as well as interesting exceptions from that list.
 
 We actively balance for diversity in as many ways as we can, which means that we do not review talks anonymously. Maybe one day the industry will be in a place where can do that, but we're not there yet.
 
@@ -166,6 +175,22 @@ If you already have a ticket, we will of course refund it - just drop us an emai
 
 Note that all Speakers must read, understand, and agree to our :doc:`/code-of-conduct`. All talks and slides will need to follow our Code of Conduct. If you are unsure about any aspect of this, please ask us for clarification.
 
+Timeline overview
+-----------------
+
+**{{cfp.ends}}**
+    Call for Proposal ends
+
+**{{cfp.notification}}**
+    We'll let you know whether your proposal was accepted, and ask you for some suplimentary information about you.
+    Make sure to confirm your talk as soon as you get the email.
+
+**{{cfp.slides_by}}**
+    We'll ask you for a copy of your slides so that our human captioners can prepare for your talk
+
+**{{date.short}}**
+    Folks start giving talks on stage!
+
 Example proposal
 ----------------
 
@@ -174,13 +199,20 @@ If you'd like some guidance on how to create a talk proposal, take a look at our
 Questions?
 ----------
 
-If you have any questions, please email us at `{{email}} <mailto:{{email}}>`_ and let us know.
+If you have any questions about any part of this process, please email us at `{{email}} <mailto:{{email}}>`_, we'll be happy to chat.
 
 {% if flagcfp %}
 
 Submit your proposal
 --------------------------
 
+Please make sure you read this entire page before submitting your proposal, and pay particular attention to the following points:
+
+- **Spoilers** it's pretty normal not to want to include your main point in your abstract, but please make sure to highlight it for the selection committee!
+- **Research** we don't need all talks to be about a new topic, but if you're suggesting a talk that looks really similar to one that was given last year, show you know that, and mention why yours is different.
+- **Tooling** we're pretty serious about preferring talks about people, process or principles than talks about tooling. If you are submitting a proposal about tooling, tell us what makes this one special.
+- **Example proposal** so you know what we expect to see in each field.
+
 Submit your proposal at {{cfp.url}}. You'll need to sign up for a Pretalx account, unless you already have one from a previous conference.
 
 .. raw:: html
@@ -191,10 +223,15 @@ Submit your proposal at {{cfp.url}}. You'll need to sign up for a Pretalx accoun
         </div>
     </div>
 
+You'll be able to edit your proposal up until we start reviewing talks.
+
 {% endif %}
 
-Write the Docs Atlantic 2024
-----------------------------
+Write the Docs Atlantic
+-----------------------
+
+If you want to speak at Write the Docs but can't or don't want to attend an in-person event, keep an eye out for Write the Docs Atlantic, coming later in the year.
+
+This conference is entirely virtual, between the Central European Summer Time (CEST) and Eastern Daylight Time (EDT) time zones, so you can present or attend from almost anywhere.
 
-If you want to speak at Write the Docs but can't or don't want to attend an in-person event, keep an eye out for Write the Docs Atlantic, coming later in 2024.
-This conference is entirely virtual, between the Central European Summer Time (CEST) and Eastern Daylight Time (EDT) time zones, so you can present or attend from anywhere.
+Talks for Write the Docs Atlantic are pre-recorded, with live Question and Answer sessions.

docs/conf/portland/2025/news/announcing-cfp.rst

@@ -0,0 +1,70 @@
+:template: {{year}}/generic.html
+:banner: _static/conf/images/headers/portland-2024-speakers.jpg
+:og:image: _static/conf/images/headers/portland-2024-speakers.jpg
+
+.. post:: Oct 28, 2024
+   :tags: {{shortcode}}-{{year}}, website, cfp, tickets
+
+Announcing the Call for Proposals and Sponsorship Prospectus
+============================================================
+
+We're excited to announce our Portland `Call for Proposals <https://www.writethedocs.org/conf/{{shortcode}}/{{year}}/cfp/>`_, opening even earlier than last year, even though the conference back at the start of May this time around.
+
+We're also launching our `Sponsorship Prospectus <https://www.writethedocs.org/conf/{{shortcode}}/{{year}}/sponsors/prospectus/>`_ for 2024 with all the information for sponsoring the conference.
+
+Read on for more details about how you can get involved this year.
+
+Call for Proposals
+------------------
+
+Speaking at Write the Docs is a fantastic way to share your ideas with our inspiring community of documentarians.
+If there is something you'd really like to see a talk on this year, submit a proposal on it, or refer someone else who would be good!
+
+Every year, Write the Docs invites people from all across our community to come up on stage to share their insights and experience.
+We're looking for ideas and use-cases from all disciplines and roles, so whether you're a technical writer, developer, UX designer, community manager, or support professional who cares about content and communication, we want to hear from you!
+
+We're looking for talk proposals to be delivered in-person, on-stage in Portland, on {{ date.short }}.
+
+You can read our full `Call for Proposals <https://www.writethedocs.org/conf/portland/{{year}}/cfp/>`__, and `submit your talk <https://www.writethedocs.org/conf/portland/{{year}}/cfp/>`__ on the website.
+
+The Call for Proposals will be open until **11:59 PM {{cfp.ends}} PST**, so harness that new year energy!
+
+(If you'd prefer not to attend an in-person event due to COVID-19 or any other reason, keep an eye out for our Atlantic conference held online in a timezone accessible to people all over the world).
+
+
+Sponsorship Updates
+-------------------
+
+Our `Sponsorship Prospectus <https://www.writethedocs.org/conf/{{shortcode}}/{{year}}/sponsors/prospectus/>`_ is updated for {{ year }},
+with various improvements based on sponsor feedback.
+
+We're focussing on in-person interaction at the conference, taking full advantage of {{ about.venue }} with plenty of space for sponsors to interact with attendees.
+
+Tickets
+-------
+
+Tickets will go on sale in {{ date.tickets_live }}.
+
+As always, we keep ticket prices low so that the event is accessible to the widest range of people possible.
+However, if you can't afford the tickets and still wish to attend, we will launch our grants program soon after opening ticket sales.
+
+Write the Docs Atlantic {{ year }}
+---------------------------------
+
+If you want to speak at Write the Docs, but can't or don't want to attend an in-person event, keep an eye out for Write the Docs Atlantic, an online conference coming later in {{ year }}.
+
+This conference will be entirely virtual, in a timezone that works for as many people as possible, so you can present and attend from anywhere.
+
+Stay Updated
+------------
+
+Want to find out what's happening with the conference, or enjoy our monthly global community newsletter?
+Sign up to one or more of our `mailing lists <http://eepurl.com/cdWqc5>`_. Your information will never be shared with any third-parties, and you can unsubscribe at any time.
+
+Want to connect with other documentarians in real-time? Join our `Slack <https://writethedocs.org/slack/>`_.
+
+Thanks
+------
+
+We hope you will join us in-person for yet another Write the Docs conference.
+Whether as a speaker or attendee, you can bet it will be another excellent year.

docs/conf/portland/2025/news/index.rst

@@ -0,0 +1,13 @@
+:template: {{year}}/generic.html
+
+News
+====
+
+Updates from the team.
+More here as it happens!
+
+ .. postlist:: 100
+   :date: %A, %B %d, %Y
+   :format: {title} - {date}
+   :list-style: none
+   :tags: {{ shortcode }}-{{ year }}