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DRAFT new SG Invitiation Policy
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For the SG's consideration.
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travisleithead authored Jun 20, 2020
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# WHATWG Considerations for Individual participation by Steering Group Invitation Policy

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@annevk

annevk Jun 24, 2020

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Shouldn't this be Workstream Participant Invitation Policy? The way it reads now it would suggest you get to be on the SG.

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@travisleithead

travisleithead Jun 26, 2020

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I struggled to come up with a name--I'll go with that for now :)


## Joining the WHATWG via Steering Group Invitation

Persons who wish to join the WHATWG and participate in their personal capacity
(the <a id="requestor">**Requestor**</a>), but for various reasons are unable to sign the
[Contributor and Workstream Participant Agreement] under any of the existing terms
(for example, the [Individual] is working in the [Field of Web Technologies] or the

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@dbaron

dbaron Jun 23, 2020

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I think this "or" should probably be an "and".

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@travisleithead

travisleithead Jun 26, 2020

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👍

[Entity] employing the individual is unable to join), may request special
<a id="sg-invitation">**Steering Group Invitation**</a> status. This policy describes the conditions and
procedures for this process.

The [Steering Group] expects to grant [invitations][Steering Group Invitation] sparingly.
Wherever possible, persons employed by, contracting, or otherwise working for an
[Entity] shouldseek to have the Entity execute the

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@dbaron

dbaron Jun 23, 2020

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"should seek"

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@travisleithead

travisleithead Jun 26, 2020

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[Contributor and Workstream Participant Agreement].

The [Steering Group] must approve an invitation by unanimous consent.

## How to request Steering Group Invitation status

1. File an issue in the [WHATWG/sg](https://github.com/whatwg/sg/issues) repo requesting
[Steering Group Invitation] status along with other relevant details or information
relevant to the request.
2. The [Steering Group] will discuss the matter with the [Requestor] in the issue.
3. Either the [Requestor] or the [Steering Group] may request a private meeting to discuss
confidential special considerations.
4. Each [Steering Group Member] must indicate support in the issue (for example by a "+1"
or explicit indication of support).
5. Once all [Steering Group Members] have indicated support, the [Requestor]’s information
is added to a database, and the [Requestor] is invited to sign the
[Contributor and Workstream Participant Agreement] as an [Individual] with
[Steering Group Invitation] status.

## Steering Group decision considerations

The [Steering Group] reserves the right to approve or reject a request for a
[Steering Group Invitation] for any reason.

Some factors that the [Steering Group] will consider when evaluating a request
are (but are not limited to):

* Hardship or difficulty in getting approval for a related [Entity] to join.
* The type and nature of the related [Entity] and potential IPR concerns.
* The expected value of the potential participant’s [Contributions].
* The degree of involvement to which the [Individual] or [Entity] is in the
[Field of Web Technologies].
* Other specific circumstances related to the [Individual] or [Entity].

## Pre-approval

A person wishing to join the WHATWG using the [Steering Group Invitation] status
must be pre-approved *before* attempting to sign the
[Contributor and Workstream Participant Agreement]. Once pre-approval,
as noted above, has been granted, the person may sign as an [Individual] with
[Steering Group Invitation] status. Otherwise, the attempt to sign the agreement
will fail.

## Cancelation of Steering Group Invitation

The [Steering Group] reserves the right to terminate the [Steering Group Invitation]
status as indicated in [Termination]. The person may re-execute
[the agreement][Contributor and Workstream Participant Agreement] under any of the
other existing terms, but will no longer be able to use the
[Steering Group Invitation] status.

[Contributions]: ./IPR%20Policy.md#21-contribution
[Contributor and Workstream Participant Agreement]: https://participate.whatwg.org/agreement
[Entity]: https://participate.whatwg.org/agreement#entity
[Field of Web Technologies]: ./IPR%20Policy.md#210-field-of-web-technologies
[Individual]: https://participate.whatwg.org/agreement#individual
[Requestor]: ./SG%20Invitation%20Policy.md#requestor
[Steering Group]: ./SG%20Agreement.md#steering-group
[Steering Group Invitation]: ./SG%20Invitation%20Policy.md#sg-invitation
[Steering Group Member]: ./SG%20Agreement.md#steering-group-member
[Termination]: https://participate.whatwg.org/agreement#termination

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