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Define minutes #512

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merged 3 commits into from
Mar 30, 2021
Merged

Define minutes #512

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073c2f0
Define minutes
frivoal Mar 15, 2021
1a07ab4
Phrasing clarifications
frivoal Mar 16, 2021
4d1475c
Improve wording
frivoal Mar 24, 2021
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17 changes: 13 additions & 4 deletions index.bs
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Original file line number Diff line number Diff line change
Expand Up @@ -1152,7 +1152,7 @@ Meeting Scheduling and Announcements</h4>
<td><span class="time-interval">three days</span>
<td><span class="time-interval">24 hours</span>
<tr>
<th scope=row>Minutes available (after)
<th scope=row>[=Minutes=] available (after)
<td><span class="time-interval">two weeks</span>
<td><span class="time-interval">48 hours</span>
</table>
Expand All @@ -1163,6 +1163,15 @@ Meeting Scheduling and Announcements</h4>
Shorter notice for a meeting is allowed
provided that there are no objections from group participants.

<h4 id="meeting-minutes">
Meeting Minutes</h4>

Groups <em class=rfc2119>should</em> take and retain <dfn>minutes</dfn> of their meetings,
and <em class="rfc2119">must</em> record
any official [=group decisions=] made during the meeting discussions.
Details of the discussion leading to such decisions are not required,
provided that the rationale for the [=group decision=] is nonetheless clear.
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<h4 id="meeting-recording">
Meeting Recordings and Transcripts</h4>

Expand Down Expand Up @@ -1368,7 +1377,7 @@ Votes</h3>
through technical discussion and compromise have failed,
and that a vote is necessary to break a deadlock.
In this case the [=Chair=] <em class="rfc2119">must</em> record
(e.g., in the minutes of the meeting or in an archived email message):
(e.g., in the [=minutes=] of the meeting or in an archived email message):

<ul>
<li>
Expand Down Expand Up @@ -1686,7 +1695,7 @@ Requirements for All Working and Interest Groups</h3>

Each group <em class="rfc2119">must</em> have an archived mailing list
for formal group communication
(e.g., for meeting announcements and minutes,
(e.g., for meeting announcements and [=minutes=],
documentation of decisions,
and [=Formal Objections=] to decisions).
It is the responsibility of the [=Chair=] and [=Team Contact=]
Expand Down Expand Up @@ -4465,7 +4474,7 @@ Workshops and Symposia</h2>
The Call for Participation in a Workshop or Symposium
<em class="rfc2119">may</em> indicate participation requirements or limits,
and expected deliverables
(e.g., reports and minutes).
(e.g., reports and [=minutes=]).
Organization of an event does not guarantee
further investment by W3C in a particular topic,
but <em class="rfc2119">may</em> lead to proposals for new activities or groups.
Expand Down