2022 Internship kickoff: what we need to do

[ExperimentsInHonesty]

Overview

We need a checklist for running the internship for 2022 so that we can set up timelines and prove out the steps and then refine for next year.

Action Items

• Identify steps
• Create issues
• Perform work
• Review the steps/issues and publish a checklist for next year.

Resources/Instructions

Brentwood PDF
current email from flor

• Update Wiki #33
• Create wiki page: Prospective Interns #102
• Identified a company that is providing paid internship in software development C&C Analysis: Paid Internship placement #84

The Epic's issues

• IS22: Create new intern opportunity listings #114
• IS22: Create Timeline Spreadsheet #120
• IS22: Search for potential partners #113
• IS22: Create new intern opportunity listings #114
• IS22: List of information to collect from new internship partners #117
• IS22: Correspondence between Brentwood School and the Internship team #116

[ExperimentsInHonesty]

Email questions to send to Flor and Emily

Last year the opportunities were hard to understand for the volunteers. Our offering included 3 different positions while the rest of the internships were just one position. Would it be possible to have two different listings for each of the positions?
Hack for LA Project Manager
Hack for LA Software Engineer

Under compensation we noticed you used the term voluntary. Because Code for America (our fiscal sponsor is a non profit) the students can earn community service hours. Can we have the words "Community Service" where it currently says voluntary?

We noticed that there is a question in the Brentwood School 2022 Summer Internship Application (Current Student) from

The internship will be time-consuming. Please describe what other major time commitments you foresee having this coming summer, including extracurricular activities and sports, summer school, family trips, etc., and discuss how you will find time to be a successful, dedicated intern.
Will you be sharing their answer with us? We did find that one of the interns last year, really did not have enough attention and availability to devote to the internship, and consequently he learned less and had less interactions with Mentors because he was unavailable when they were.

Thank you for your response to our question about Emails we have a followup question
Q: We had quite a hard time getting the students to respond to emails. The main reason seemed to be lack of attention paid to their email accounts. We ended up texting them, but it was not as convenient. Is there something we can do to improve this beyond providing a calendar of expected communication dates?

A: The expectation is that students check their BWS email on a daily basis. We will be sure to emphasize the importance of responding to Internship Sponsors in a timely manner. Should you have any trouble getting in touch with specific students, please don’t hesitate to reach out to us.

Followup Question: Does this include the summer (before and during the internship?)

ask about deadline for getting them our draft for the website.

[ExperimentsInHonesty]

Example of prior year posting

hackforla.org

Eligibility: Current 10th, 11th, 12th, College-age alum

Industry: Computer Science (UI Design)

Compensation: Voluntary

Location: Virtual

Number of Positions Available: 3

Time Frame: 5 days per week/4-6 weeks

Description/Main Responsibilities:

UI Designer
Front-end Developer Special Projects Coordinator

Skills Required:

UI Designer

Familiarity with design (Figma/Sketch) software and or a desire to learn
A keen eye for aesthetics and details
Willingness to keep team members informed of progress and availability
Front End Developer
Experience and/or interest in Computer Science
General understanding or interest in/of key design principles.
Proficiency or interest in learning HTML, CSS, JavaScript and jQuery.
Experience or interest in graphic design applications such as Adobe Illustrator.
Experience or interest in responsive and adaptive design.
Good problem-solving skills.
Special Projects Coordinator

Online communication skills and follow through required. You will sometimes be the face of the organization so must be comfortable showing yourself on zoom. The ideal candidate will have patience and appropriate persistence with a busy executive. Must be a problem solver interested in knocking out deliverables WHILE rethinking how we could do things more effectively moving forward. Has a growth mindset.

What professional experience and knowledge will interns gain from working at your organization?

UI Designer
The UI designer collaborates on defining the look and feel of the product, visualizing, and creating graphics including illustrations and layouts. You’ll be the one to shape the visual aspects of the website, product materials, exhibitions, and more. Your graphics should capture the attention of those who see them and communicate the right message.

Front End Developer
This team member will be responsible for implementing visual elements that are visible from the users vantage point within a web/mobile application. This means combining the art of design with the science of programming and translating UI/UX wireframing into code.

Special Projects Coordinator
This position will touch every functional area of our organization and is an opportunity to work directly with our Executive Director, who is a seasoned entrepreneur, and Civic Tech movement leader. This role is ideal for someone who wants insight into what running a fast-paced nonprofit looks like behind the scenes.

LINK Entertainment

Eligibility: Current 10th, 11th, 12th, College-age alum

Industry: Talent Management/Production

Compensation: Voluntary

Location: Virtual

Number of Positions Available: 2

Time Frame: Number of weeks: 8-10, Days per week: 2, Hours per day: 8

Description/Main Responsibilities:
Two day a week internship working for a talent management and production company. Intern will help to identify projects for clients, go through grids, answer phones, research, and read scripts. Intern should have a desire to work in the entertainment industry.

Skills Required:

Phones
Computer work
Client processing
General administrative
What professional experience and knowledge will interns gain from working at your organization?
Script Coverage, Editing, Industry Knowledge and Experience.

[ExperimentsInHonesty]

To do's

• Send email to Flor and Emily at BWS
• Create Timeline Spreadsheet IS22: Create Timeline Spreadsheet #120

Create issues for

• Create a list of type of information we have from Brentwood and that we will need from other schools IS22: List of information to collect from new internship partners #117
• post for brentwood website IS22: Create new intern opportunity listings #114
  • a combined version
  • separate for each version
  • what will appear on the wiki when they go there
• Schedule AMA and figure out who will need to be there and what we will cover .IS22: Schedule AMA and figure out who will need to be there and what we will cover #119
• to store all communication about the IS22 IS22: Correspondence between Brentwood School and the Internship team #116
• responsibility checklist (are you showing up effectively?) Create a Responsibility Checklist  #121
• Create a guide for How to reach out to the mentors and peers on the project #118

[ExperimentsInHonesty]

Non urgent
Reach out to company that did the paid internship last year in software development from brentwood #84 and ask them if they are going to do it again this year, and let them know that we have a recommendation from our internship cohort of 2021 who was a stand out developer.

[priyatalwar]

Update 1/28: Sent the email to BWS. Rabia and I created issues for the above.

[ExperimentsInHonesty]

To be created

• Project list for PM interns
  • A list of projects that the PM interns can work on so that we can figure out what their options are
  • Wording on the PM post about working hours and flexibility
• Update PM schedule
  • Use this IS22: Project Management Interns Weekly meeting schedule to update the content for this page Meetings Summer 2022 for Project Managers.
  • The old content and draft is in this issue IS22: Create new intern opportunity listings #114 (comment)
  • Update figma image for the page