EA: All-Team Meeting Agenda

[jamiesiu]

This issue tracks the running agenda for the All-Team Meeting

Link for each week's Agenda comment below:
2022.10.18
2022.07.12
2022.07.26

# [Date] Agenda and Notes

### Prework
- [ ] Representative from each team 
- [ ] Product Defined Agenda here (Recurring Items/New Meeting Items)
- [x] Reminder to team in Slack w/ topics
- [ ] Any special team-wide shares? (e.g. presentation)
### Roll Call

### Recurring items: 
- [ ] New Teammates Intros / Team Roster Updates / Celebrations
- [ ] High Level Updates from each Team (UXR/Dev/Content/Design/Product)
- [ ] Overall Project Direction (Product)

### New Meeting Items
- [ ] 
- [ ] Carry over to next meeting anything we didn't get covered this week
   - [ ] Make next meeting agenda

### FYI / Announcements
- [ ] 

### Notes from Meeting
- [ ] 
   - 
- [ ] 
   - 
- [ ] 
   - 

### Task Items
- [ ] @ 
- [ ] @ 
### Items for next month
- [ ] 

[jamiesiu]

[2022.07.12] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here
• Reminder to team in Slack w/ topics

Roll Call

@ValeriyaMetla @thomasdemoner

Recurring items:

• New Teammates Intros / Team Roster Updates
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
• Overall Project Direction (Product)

New Meeting Items

• Moscow Exercise / Prioritizing Usability Feedback
• PM Timeline / Rough sense
• [ ]
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI

Notes from Meeting

Task Items

Items for next meeting agenda

[ValeriyaMetla]

[7.26.22] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here
• Reminder to team in Slack w/ topics

Roll Call

Recurring items:

• New Teammates Intros / Team Roster Updates
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
• Overall Project Direction (Product)

New Meeting Items

• Checking prioritization of internal usability feedback
• Product & Team Leads Meetings
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI

Notes from Meeting

Task Items

Items for next meeting agenda

[ValeriyaMetla]

@thomasdemoner @jamiesiu We should assign team members from research, design, and development. We can take notes here the next meeting, I already created an agenda.

[jamiesiu]

[2022.10.18] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here (Recurring Items/New Meeting Items)
• Reminder to team in Slack w/ topics

Roll Call

Recurring items:

• New Teammates Intros / Team Roster Updates
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
• Overall Project Direction (Product)

New Meeting Items

• [ ]
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI

• [ ]

Notes from Meeting

Task Items

• @
• @

Items for next meeting agenda

• [ ]

[jamiesiu]

[2022.11.15] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here (Recurring Items/New Meeting Items)
• Reminder to team in Slack w/ topics

Roll Call

Recurring items:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
• Overall Project Direction (Product)
• Team-wide announcements

New Meeting Items

• Holidays for Team / HFLA
• [ ]
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI

• [ ]

Notes from Meeting

• New Teammates Intros / Team Roster Updates / Celebrations
  • New Devs Arpita / Davide + PM Lexie, New Designer possibly,
  • Kelsey Research Lead, Nick transitioned to new job
  • Tom planning to swap with Lexie once they are fully transitioned
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
  • Design finished handoff, working on deck for UXR of what to test for
  • Dev working on implementation. Davide jumping in and getting things going
  • Content is working on planning for W3, quieter period
  • Research affected by ppl out sick, working on Bonnie approval for short surveys - documentation on goals, separating demographic targets, roadmap, larger wiki presence, content available to project. Sara Brady helped a lot with their feedback. Also looking towards other projects for their wikis as examples.
    - WIki is fairly outdated for HFLA project/team. Can we clean it up as a whole during the transition from IUT2? Just update and not be perfect - incomplete is better than nothing. This also matters for potential partners who would be looking at it. What's the intent of sections in WIki? Onboarding only? - how to get started in role, how we work. e.g. Figma onboarding text information, checklist structure like for onboarding access, what specs to look out for. https://github.com/hackforla/website/issues/new?assignees=&labels=Feature%3A+Onboarding%2FContributing.md%2C+prework%2C+role%3A+design%2C+size%3A+1pt&template=pre-work-template---design.md&title=Pre-work+Checklist%3A+Designer%3A+%5Breplace+brackets+with+your+name%5D
• Holidays timing
  • Some would be available first week Dec. UXR would like to check capacity and if do split tasks, leaning on non-deadline work. Some would like to continue working to build portfolio
  • Black Friday/Thanksgiving off for many, ppl would be spending time with family or busy with classes/college apps/quarter end, jury duty.
  • General guidance seems that we would have a mix of folks available and offer to have work for ppl who'd like to continue through Dec. Ensure we check in and understand our specific availability and provide support as needed.

Task Items

• @ Team Leads / Disciplines to look into updating Wiki for our respective sections in the near term to support the Short Survey Proposal / Bonnie approval push
• @

Items for next meeting agenda

• [ ]

[jamiesiu]

[2023.01.10] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here (Recurring Items/New Meeting Items)
• Reminder week before to team in Slack
• Reminder week of to team w/ topics in Slack
• Any special team-wide shares? (e.g. presentation)

Roll Call

Recurring items:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates from each Team (UXR/Dev/Content/Design/Product)
• Overall Project Direction (Product)

New Meeting Items

• New Teammates Intros / Team Roster Updates / Celebrations
• Team Planning Highlights
• Open Q&A
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI / Announcements

• [ ]

Notes from Meeting

• [ ]

• [ ]

• [ ]

Task Items

• @
• @

Items for next month

• [ ]

[jccchurch]

[2023.05.09] Agenda and Notes

Prework

• Representative from each team
• Product Defined Agenda here (Recurring Items/New Meeting Items)
• Reminder week before to team in Slack
• Reminder week of to team w/ topics in Slack
• Any special team-wide shares? (e.g. presentation)

Roll Call

• Volunteer for note-taking?

Product:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

UXR:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

Content:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

Design:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

Dev:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

New Meeting Items

• Team Planning Highlights
• Open Q&A
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI / Announcements

• [ ]

Notes from Meeting

• [ ]

• [ ]

• [ ]

Task Items

• @
• @

Items for next month

• [ ]

[jccchurch]

[2023.06.06] Agenda and Notes

Roll Call

• Volunteer for note-taking?

NEW: Expunge Assist Product Demo

• We are putting together a Product Demo / Pitch Deck for review with Bonnie
• We will meet with Bonnie in July (after her hiatus)
• Goal is to get our Pitch Deck to a level where we can approach potential partners
• Identify our User Stories

Product:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

UXR:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• IUT2 Testing update - tests are being scheduled for last 2 weeks of June.
• Invitation to Observe Usability Testing

Content:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

Design:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

Dev:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

New Meeting Items

• Team Planning Highlights
• Open Q&A
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI / Announcements

• [ ]

Notes from Meeting

• Strategizing for Meeting with Bonnie is in July (July 7 and/or or 14th)
• Product demo for Bonnie: Pitch Deck Shared and Discussed. Working document that needs to be updated, worked on, and finalized. Currently contains a lot of old information that can be updated. Work across teams to develop.
• Identifying explanations for previous decisions (i.e. color scheme and logo), and strategizing updates needed
• Product Updates
• Research Updates
• Introductions
• IUT2 Next week- open invitation to those who want to join sessions
• Design and Content Updates
• New members
• Accessibility
• Pitch Deck
• Dev Updates
• Working on closing out issues, almost done
• Strategizing for IUT 3

[amejiamesinas]

Roll Call and Introductions

• UXR team
• Content team
• Design team
• Development team

Attendees

UXR team: Analicia, Danielle, Rong Ann, Beth, Genggeng, Travis,
Content team: Sam,
Design team: Anita,
Development team: Sydney, Lane
Meeting Goals
Brainstorm EA attributes and begin drafting Mission Statement
Use Figma Board to brainstorm Mission Statement.
##Additional Updates
• Bonnie will demo product on 7/7
• PM team has follow up discussion with Bonnie on 7/21
• Meetings will guide ongoing vision planning and roadmapping for team

Meeting Notes

• See Figma Notes

Brainstorming Needs:

• Process we use- how can improve process around Github to ensure easily flow of communication between teams
• what is the hope/plan for how people (legal aid, lawyers, people who want to expunge) will find out about Expunge Assist?
• How to make use of this activity, and what is our process from this kind of activity?

Goals for Next Month

• Complete Product Demo and revise roadmapping and planning

Open Action Questions/Items:

[amejiamesinas]

[2023.08.04 & 2023.08.08] Agenda and Notes

Roll Call

• Volunteer for note-taking?

NEW: 2023 Roadmapping

Product:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates
• Overall Project Direction (Product)

UXR:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

Content:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

Design:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

Dev:

• New Teammates Intros / Team Roster Updates / Celebrations
• High Level Updates

New Meeting Items

• Open Q&A
• Carry over to next meeting anything we didn't get covered this week
  • Make next meeting agenda

FYI / Announcements

• [ ]

Notes from Meeting

All Team Planning Notes
content priorities
They are finalizing IUT2
Potentially starting W3 from feedback from Bonnie
Salma will be joining our team as Project Manager
Design
working on pop ups and FAQ pages
On pause until they get the tone/voice locked in
One designer is leaving
Potentially recruiting a lead
Addressing Bonnie feedback
Dev:
white hat project
Hacker1(evaluating site for security and privacy)
Get a better understanding of how our data is kept
Lane is heading up the Hacker1 launch for the dev team
Posting a one pager about Hacker1

Roadmap
Development team: Lane will be making a Linkedin post saying we are looking for another volunteer dev member

Discussions on marketing/branding designer position
Documenting processes as well
Discussions on voice/tone of product principles
Asynchronously completing tasks

See roadmap here: https://miro.com/app/board/uXjVMM5kQWY=/

[sylvia-nam]

We are merging this All-Team Meeting Agenda issue #602 with #670 EA Team Planning Agenda.

[raeraeicky]

@mariaweissman since this is a historical agenda, I'll close this issue.