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GITBOOK-79: Updated more PAC names to co-design group
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sumiat authored and gitbook-bot committed Apr 16, 2024
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**Goal**

Define the scope and purpose of the PAC, identify underserved communities, and establish the framework for engagement.
Define the scope and purpose of the co-design group, identify underserved communities, and establish the framework for engagement.

* Define co-design group scope and purpose
* Identify and prioritize underserved communities through quantitative and qualitative data analysis 
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* How will we ensure that our roadmap is informed by the co-design group and user research?
* How can we set clear expectations with the co-design group candidates? 
* How long will participants be expected to participate in the PAC?
* How many hours are participants expected to commit to the PAC?
* How long will participants be expected to participate in the co-design group?
* How many hours are participants expected to commit to the co-design group?

### Recruitment activities and engagement

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* [ ] Data needed for metrics is actively being captured in PROD
* [ ] Key architectural decisions made about this deliverable are documented publicly
* [ ] Finalize the name of what we will call the participatory group and approval from HHS
* [ ] A screening and consent process has been defined and documented for the PAC, and this process:
* [ ] A screening and consent process has been defined and documented for the Co-design group, and this process:
* [ ] Screens applicants against an explicitly documented set of selection criteria
* [ ] Sets clear guidelines and expectations for participation 
* [ ] Explicitly communicates how consent and privacy will be handled in the different type of sessions held by the PAC
* [ ] Explicitly communicates how consent and privacy will be handled in the different type of sessions held by the Co-design group
* [ ] A panel of 12-24 participants have been selected, and these participants:
* [ ] Represent underserved communities that have been determined to have unequal access to grants
* [ ] Have completed the screening and consent process
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* [ ] Allocates sufficient funds to compensate co-design group participants for the next 12 months
* [ ] Outlines how co-design group participants will be compensated (e.g. through gift cards, honorariums, etc.)
* [ ] Provides an anticipated payment schedule for this compensation that is communicated to participants
* [ ] The following requirements satisfied to facilitate collaboration with members of the PAC:
* [ ] The following requirements satisfied to facilitate collaboration with members of the co-design group:
* [ ] Ethn.io has been procured and configured
* [ ] HHS security team has approved Simpler.Grants.gov to collect and store Personally Identifying Information (PII) in our systems
* [ ] Our PRA (Paperwork Reduction Act) requests have been approved to conduct surveys or questionnaires
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* [ ] Can be accessed by members of the co-design group at no cost to them
* [ ] Can be accessed by (a subset of) members of the Simpler.Grants.gov team
* [ ] A proposal for including agency representatives in a co-design group-like structure has been documented, and this proposal:
* [ ] Answers a series of open questions about how to involve agency representatives in a PAC
* [ ] Answers a series of open questions about how to involve agency representatives in a co-design group
* [ ] Identifies potential changes that need to be made to the screening and consent process for agency representatives
* [ ] A translator is present for all sessions with the PAC
* [ ] A translator is present for all sessions with the co-design group

### Proposed metrics

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<details>

<summary>Would we need a 508-compliance review of any materials (PDFs, slide decks, etc.) we're preparing for the PAC?</summary>
<summary>Would we need a 508-compliance review of any materials (PDFs, slide decks, etc.) we're preparing for the co-design group?</summary>

To be answered

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