Updating roles

.github/ISSUE_TEMPLATE/meeting-deliverables.md

@@ -14,7 +14,7 @@ Our goal is to synchronize the team on the most important things to work on, and
 - **Video conference link:** https://bit.ly/zoom-holdgraf
 - **Calendar for future meetings:** [this Google Calendar](https://calendar.google.com/calendar/embed?src=c_4hjjouojd8psql9i1a8nd1uff4%40group.calendar.google.com&ctz=America%2FLos_Angeles)
 - **Meeting moderator**: <INSERT MODERATOR HERE>
- 
+
 ## Meeting agenda
 
 _Follow the agenda below, checking boxes as we complete each step._

.github/ISSUE_TEMPLATE/meeting-team.md

@@ -16,7 +16,6 @@ _Information about when and where the meeting will take place_
 - **Video conference link:** https://bit.ly/zoom-holdgraf
 - **HackMD for meeting:** https://hackmd.io/Y5SBMxV7R6CMqzeTXgm5kA
 - **Calendar for future meetings:** [this Google Calendar](https://calendar.google.com/calendar/embed?src=c_4hjjouojd8psql9i1a8nd1uff4%40group.calendar.google.com&ctz=America%2FLos_Angeles)
-- **Meeting moderator**: <INSERT MODERATOR HERE>
 
 # Follow up issues
 
@@ -28,7 +27,9 @@ _Links to follow up issues below_
 
 _Steps to take to have the meeting._
 
-- [ ] Agenda items added to the meeting (**at least 1 day prior to meeting**)
+- **At least 1 day prior to meeting**
+  - [ ] Agenda items added to the meeting
+  - [ ] Moderator and Note Taker identified in HackMD
 - [ ] Have the meeting
 - [ ] Open up any follow-up issues or discussions and link above
 - [ ] Cut notes out of HackMD and add to the Team Compass: <PR link here> 

practices/meetings.md

@@ -16,8 +16,30 @@ They are listed below.
 - All planned team meetings should be encoded asnychronously somehow (e.g., via GitHub Issues, notes in our team compass, etc).
 - All meetings should have an agenda that includes estimations of time and is ideally filled out 24 hours in advance.
 - All meetings should have a designated moderator that will run the meeting and help move discussion forward.
+- For meetings with notes, all meetings should have a designated **Note Taker** that will take notes.
 - All attendees of all meetings follow the [2i2c Code of Conduct](https://team-compass.2i2c.org/en/latest/code-of-conduct/index.html)
 
+### Meeting Moderator
+
+The role of meeting moderators is to structure the meeting so that it is well-scoped, and to guide conversation to be productive and inclusive.
+
+:::{admonition} Responsibilities of the Moderator
+- Ensure the agenda is set before the meeting (either creating it themselves, or asking for agenda items from others)
+- Run the meeting, ensuring that we stay on-time with agenda items and discussion
+- Convert actionable items into issues and close-out the meeting issue if it exists
+:::
+
+### Meeting Notetaker
+
+The Meeting Notetaker is responsible for encoding the discussion points and actionable items that came out of a meeting.
+Their primary goal is to make sure we don't miss something important after the meeting, and ensure that the content of the meeting is saved for reference from others.
+
+:::{admonition} Responsibilities of the Notetaker
+- Write down major discussion points and ideas during the meeting
+- Encode actionable items / to-dos explicitly so that we know what to follow up on
+- Clean up the notes and add them wherever we are archiving notes for this meeting (e.g., the Team Compass)
+:::
+
 ## Monthly team meetings
 
 The 2i2c Team meets the **first Monday of each month** for 90 minutes.