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Buddy System Plans

Please use this file to add discussion about the buddy system.

Process

Here is an overview of a process for a buddy system for chairs at W3C.

  • Create [email protected] (or some equivalent mailing list)
  • Assign responsible individual from W3C Team
  • Email the chairs mailing list. State that we're setting up a buddy system, and those who are interested can subscribe to [email protected]
    • Ask chairs to email either the W3C Team member or [email protected] to volunteer to be a chair or to request a chair buddy.
  • Make a list of chairs or past chairs who would be suitable buddies
    • Email these people, ask them if they would volunteer to be a buddy (buddy-mentor)
  • Begin pairing those people who request to have a buddy, with those who volunteer to be a buddy (buddy-mentee).

Guidelines for Pairing Buddies

Here are some guidelines for pairing buddies (for Team use).

  • Pairing people with individuals they do not know may be more helpful than pairing people who already know each other. It's often the case that people who know each other are already in a buddy-style relationship, and work in the same groups or area at W3C; by pairing people who know each other together the two individuals miss out on the experiences of groups across the W3C, and miss out on expanding their network.
  • (any more?)

Helpful Resources for Buddies

We should also write some helpful resources for buddy-mentors and buddy-mentees. These should live in /Guide. Below is a start.

Page for Buddy-Mentors

Thank-you for agreeing to be a W3C Chair Buddy! You should have been assigned your buddy-mentee and received their details from the W3C Team. If not, please ask the W3C Team (Team member responsible for buddy system). Here are some resources and guidelines for helping you get started with being a buddy.

  • Email your buddy-mentee and introduce yourself! It helps if you give some details on your chair experience, some general W3C experience, and what groups you have interests in.
  • Arrange an initial meeting with your buddy-mentee. This can be a teleconference, or face-to-face if you're lucky to live in the same area or are participating in the same meeting.
  • Buddy meetings can be managed however you wish, some guidelines are given below:
    • Ask questions such as "how long have you been chairing?", "what is the size of your group?", "how many chairs are there?", "what are you group working practices?", "how do you manage and conduct meetings?", "how many documents and editors do you have?", "what are your document timelines?", "tell me about your editors / participants", "where are your participants based?".
    • Finding out as much as you can about your buddy-mentee will allow you to give the best advice!
  • Try to speak to your buddy-mentee every quarter. The job of arranging meetings should be with the buddy-mentee, but it doesn't hurt to send them a quick email every so often!

Page for Buddy-Mentees

Thank-you for joining the W3C Chair Buddy system! As a buddy-mentee you should have received detials of your buddy. If you have not please ask the W3C Team (Team member responsible for buddy system). Here are some guidelines for being a buddy-mentee.

  • Email your buddy-mentor and introduce yourself! Give details on the group you chair, whether you have a co-chair, and some quick details on the specs you're working on and the size of your group.
  • Arrange an initial meeting with your buddy-mentor. This can be a teleconference, or face-to-face if you're lucky to live in the same area or are participating in the same meeting.
  • Buddy meetings can be managed however you wish, some guidelines are given below:
    • You should be giving your buddy-mentor as much information as possible about your current chairing situation, this will help them give you the best advice!
    • You should also bring with you a list of your own questions, here are some examples: "how do you manage consensus when one or few people are blocking?", "how do you manage meetings when participants are so distributed", "how can I help my editors get to work?", etc.
  • Try to speak to your buddy-mentor every quarter, but you may speak to them more infrequently or frequently depending on what works for you and your buddy-mentor. In yuor initial meeting try to discuss a schedule for meetings (even if you decide to do ad-hoc meetings) then arrange the meetings by sending calendar invites (or another method of your choosing).
  • It's up to you to arrange these meetings (buddy-mentors may have a few mentors, so it's best for buddy-mentees to arrange meetings).

Responsibilities

W3C Team will manage the system.