OpenJS Foundation Bootstrap Team Meeting 2019-05-13

[mhdawson]

Time

UTC Mon 13-May-2019 13:00 (01:00 PM):

Timezone	Date/Time
US / Pacific	Mon 13-May-2019 06:00 (06:00 AM)
US / Mountain	Mon 13-May-2019 07:00 (07:00 AM)
US / Central	Mon 13-May-2019 08:00 (08:00 AM)
US / Eastern	Mon 13-May-2019 09:00 (09:00 AM)
London	Mon 13-May-2019 14:00 (02:00 PM)
Amsterdam	Mon 13-May-2019 15:00 (03:00 PM)
Moscow	Mon 13-May-2019 16:00 (04:00 PM)
Chennai	Mon 13-May-2019 18:30 (06:30 PM)
Hangzhou	Mon 13-May-2019 21:00 (09:00 PM)
Tokyo	Mon 13-May-2019 22:00 (10:00 PM)
Sydney	Mon 13-May-2019 23:00 (11:00 PM)

Or in your local time:

• http://www.timeanddate.com/worldclock/fixedtime.html?msg=Node.js+Foundation+Bootstrap%20Team+Meeting+2019-05-13&iso=20190513T13
• or http://www.wolframalpha.com/input/?i=01PM+UTC%2C+May+13%2C+2019+in+local+time

Links

• Minutes Google Doc: https://docs.google.com/document/d/1WDSJqX7l3vGz7L0GD2M4RFl1ezKghvGEmk9c7-sR-MI/edit

Agenda

Extracted from bootstrap-agenda labelled issues and pull requests from the openjs-foundation org prior to the meeting.

openjs-foundation/bootstrap

• proposal: new project application process #158
• Voting CPC Representatives from Projects #152
• Create process for new projects joining foundation #130
• Review meeting times #129
• Steps to bootstrap CPC and new Foundation #115

Invited

• OpenJS Foundation Project Maintainers
• OpenJS Foundation Board of Directors

Observers/Guests

Notes

The agenda comes from issues labelled with bootstrap-agenda across all of the repositories in the openjs-foundation org. Please label any additional issues that should be on the agenda before the meeting starts.

Joining the meeting

• link for participants: Zoom link: https://zoom.us/j/779273015
• For those who just want to watch: https://www.youtube.com/c/nodejs+foundation/live

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Invitees

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[evenstensberg]

Could we get meetings put in a calendar invite using mailing lists @mhdawson ?

[mhdawson]

@evenstensberg I don't understand what you are requesting?

[kborchers]

@mhdawson My interpretation of what @evenstensberg is requesting, and please correct me if I'm wrong, is that someone send calendar invites out for these meetings to the relevant mailing lists so that it is on our calendars, with reminders, etc.

I would second this request as currently, the only way it is on my calendar is by subscribing to the Node.js Foundation Google calendar which has a number of events that are not relevant to me and I assume many others attending the CPC meetings.

[Trott]

Minutes PR in #175

[mhdawson]

@kborchers got it. Right now everything is automated in terms of meeting generation (the issues, etc, are generated off the calendar) the scripts are in: https://github.com/nodejs/create-node-meeting-artifacts. If somebody can figure out how to automate and send out calendar invites and then submit a PR that would be great. Otherwise, I think people should be able to able to:

• Add a recurring meeting to their calendar themselves as the meetings will be on a regular cadence
• Add appropriate meetings at the start of each week
• subscribe to the calendar as suggested (with the downside that you mentioned)

[kborchers]

@mhdawson I'll take a look at the scripts but definitely no promises there. 😉

• Add a recurring meeting to their calendar themselves as the meetings will be on a regular cadence

This is what I did at first but one issue with this is that if meeting times are changed and I forget to update the recurrence, I miss the meeting. Also, DST changes are a mess when people create their own events as opposed to an event created in a particular reference timezone as then calendar apps should update when the reference timezone goes in and out of DST.

• Add appropriate meetings at the start of each week

This causes issues with not having the time blocked in advance and so booking other meetings in that time slot is too easy.

• subscribe to the calendar as suggested (with the downside that you mentioned)

This is what I do now. It's not ideal but also not bad.