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Onboard / Offboard: CoP leads #30

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4 tasks
ExperimentsInHonesty opened this issue Jun 12, 2022 · 6 comments
Open
4 tasks

Onboard / Offboard: CoP leads #30

ExperimentsInHonesty opened this issue Jun 12, 2022 · 6 comments
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@chelseybeck
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Dependency feature: administrative role: CoP lead size: 1pt Can be done in 4-6 hours
Milestone
03 Project Manage...

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@ExperimentsInHonesty
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ExperimentsInHonesty commented Jun 12, 2022 •
edited by chelseybeck
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Dependency

When there is a new cop-lead to onboard

Overview

We need to have a checklist of items to do when a product manager onboard and offboards so that the process can be consistent and fast.

Date Updated

February 28, 2024

Action Items

  • Check to see if the org template for this process has new steps in it, and if it does, update this issue and its template with content and add the last date you updated the template below
  • Copy template to comment below
  • Add name of person
  • Check off as done
#### Onboard
- [ ] Slack channel membership
  - [ ] #devops-cop-leads
  - [ ] #cop-leads
- [ ] Add to Google calendar invites
   - [ ] Wednesday - DevOps meeting | leads meeting follows
   - [ ] Monthly - CoP leads meeting
   - [ ] Onboarding calendar (post in Slack)
- [ ] Add to community page on Wiki
- [ ] Add to HfLA CoP [page](https://www.hackforla.org/communities-of-practice) by filling out [this](https://github.com/hackforla/website/issues/new?assignees=&labels=role%3A+product%2CP-Feature%3A+Communities+of+Practice%2Ctime+sensitive%2CComplexity%3A+Missing%2Csize%3A+missing&projects=&template=communities-of-practice-information-updates.yml&title=Communities+of+Practice+information+updates%3A+%5BINSERT+NAME+OF+Community+of+Practice%5D) website issue
- [ ] Google Drive
   - [ ] Add to drive as Manager
- [ ] GitHub
     - [ ] Add to write team
        - [ ] Change membership to maintainer
     - [ ] Add to read team
        - [ ] Change membership to maintainer
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password 
     - [ ] invitation
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Ops vault
       - [ ] Zoom vault
- [ ] Train how to 
   - [ ] login to team account
   - [ ] use zoom spreadsheet, vault and accounts
   - [ ] calendar invite

#### Offboard
- [ ] Slack channel membership
  - [ ] #devops-cop-leads
  - [ ] #cop-leads
- [ ] Add to Google calendar invites
   - [ ] Wednesday - DevOps meeting | leads meeting follows
   - [ ] Monthly - CoP leads meeting
   - [ ] Onboarding calendar (post in Slack)
- [ ] Move to previous leads on community page on Wiki
- [ ] Remove from HfLA CoP [page](https://www.hackforla.org/communities-of-practice) by filling out [this](https://github.com/hackforla/website/issues/new?assignees=&labels=role%3A+product%2CP-Feature%3A+Communities+of+Practice%2Ctime+sensitive%2CComplexity%3A+Missing%2Csize%3A+missing&projects=&template=communities-of-practice-information-updates.yml&title=Communities+of+Practice+information+updates%3A+%5BINSERT+NAME+OF+Community+of+Practice%5D) website issue
- [ ] Google Drive
   - [ ] Change to drive as Contributer
- [ ] GitHub
     - [ ] Remove from write team
        - [ ] Change membership to maintainer
     - [ ] Add to read team
        - [ ] Change membership to maintainer
- [ ] Figma
  - [ ] invite
  - [ ] acceptance
- [ ] 1password 
     - [ ] invitation
     - [ ] acceptance
     - [ ] add to vaults
       - [ ] Ops vault
       - [ ] Zoom vault

Resources/Instructions

org template updated 2022-02-23
Changelog
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2 tasks
@ExperimentsInHonesty ExperimentsInHonesty changed the title Onboard / Offboard: CoP leads [draft] Onboard / Offboard: CoP leads Jun 12, 2022
@chelseybeck

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@chelseybeck chelseybeck reopened this Feb 29, 2024
@chelseybeck chelseybeck self-assigned this Feb 29, 2024
@chelseybeck
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chelseybeck commented Mar 3, 2024 •
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Onboard Chelsey

@chelseybeck
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chelseybeck commented Mar 3, 2024 •
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Onboard Ernie

@chelseybeck
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Onboard Nayan

  • Slack channel membership
    • #devops-cop-leads
    • #cop-leads
  • Add to Google Calendar invites
    • Ops meeting
    • Monthly CoP leads meeting
  • Figma
    • invite
    • acceptance
  • Add to community page on Wiki
  • Add to HfLA CoP page by filling out this website issue
  • Google Drive
    • Add to Ops drive as Manager
  • GitHub
    • Add to team write team
      • Change membership to maintainer
    • Add to read team
      • Change membership to maintainer
    • Check their github handle by assigning them to this issue, to see if they have added their name, so that you don't have to memorize their handle
  • 1password
    • Send name and email to Admin on Slack and ask to grant access to:
      • Ops vault
      • Zoom vault
    • make sure they can log onto [email protected]
  • Train how to
    • login to team email account
    • use zoom spreadsheet, vault, and accounts
    • use kanban board and wiki

@chelseybeck
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Onboard Zoey

  • Slack channel membership
    • #devops-cop-leads
  • Add to Google Calendar invites
    • Ops meeting
    • Monthly CoP leads meeting
  • Figma
    • invite
    • acceptance
  • Add to community page on Wiki
  • Add to HfLA CoP page by filling out this website issue
  • Google Drive
    • Add to Ops drive as Manager
  • GitHub
    • Add to team write team
      • Change membership to maintainer
    • Add to read team
      • Change membership to maintainer
    • Check their github handle by assigning them to this issue, to see if they have added their name, so that you don't have to memorize their handle
  • 1password
    • Send name and email to Admin on Slack and ask to grant access to:
      • Ops vault
      • Zoom vault
    • make sure they can log onto [email protected]
  • Train how to
    • login to team email account
    • use zoom spreadsheet, vault, and accounts
    • use kanban board and wiki

@chelseybeck chelseybeck changed the title [draft] Onboard / Offboard: CoP leads Onboard / Offboard: CoP leads Mar 3, 2024
@ExperimentsInHonesty ExperimentsInHonesty moved this to Links/Recurring Tasks in CoP: DevOps: Project Board Jun 14, 2024
@chelseybeck
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chelseybeck commented Aug 15, 2024 •
edited by ExperimentsInHonesty
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Onboard Sudha, Ryan Sakuma, Alex English

  • Slack channel membership
    • #cop-leads
  • Add to Google calendar invites
    • Wednesday - DevOps meeting | leads meeting follows
    • Monthly - CoP leads meeting
    • Onboarding calendar (post in Slack)
  • Add to community page on Wiki
  • Add to HfLA CoP page by filling out this website issue
  • Google Drive
    • Add to drive as Manager
  • GitHub
    • Add to write team
      • Change membership to maintainer
    • Add to read team
      • Change membership to maintainer
  • Figma
    • invite
    • acceptance
  • 1password
    • invitation
    • acceptance
    • add to vaults
      • Ops vault
      • Zoom vault
  • Train how to
    • login to team account
    • use zoom spreadsheet, vault and accounts
    • calendar invite

@chelseybeck chelseybeck mentioned this issue Aug 15, 2024
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@chelseybeck chelseybeck

Labels
Dependency feature: administrative role: CoP lead size: 1pt Can be done in 4-6 hours
Projects
CoP: DevOps: Project Board
Status: Links/Recurring Tasks
Milestone
03 Project Management
Development

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@JasonEb @ExperimentsInHonesty @chelseybeck