Create a Guide/Template: How to Migrate from Google My Drive to Google Shared Drive

[Olivia-Chiong]

Overview

We need to create a guide to migrating from Google My Drive to Google Workspace Shared Drive so that all files and folders belong to the Hack for LA organization rather than individual creators.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labeled 'Tasks' at the bottom of this issue, and complete each task listed.

• Gather Examples Solo (open in a new tab)
• Gather Examples Collaboratively
• Create a Guide Draft
  • If needed, create a template
• Have your guide peer reviewed
• Present your guide for leadership review

Resources/Instructions

• How to Add Screenshots and Graphics to your Guide.
  

Projects to Check

Tasks

• This is where you will copy instructions from the wiki page for the step you are currently on.

[ExperimentsInHonesty]

@Olivia-Chiong What about renaming the doc from
Guide to migrating from Google My Drive to Google Workspace Shared Drive
to
Guide to migrating to Google Workspace Shared Drive

I think you can put the longer title in the doc someplace . Just thinking how this would appear on the website. Long titles are hard.

[ExperimentsInHonesty]

@Olivia-Chiong Why is this in the icebox?

[ExperimentsInHonesty]

@akhaleghi

• I left you a comment in the doc.
• Please add your name to the credits at the bottom of doc.
• I’m on my phone and can’t accept all changes. Go ahead and accept your own changes.
• Please reach out to @ebele-oputa to ask her how she has worded asking people to move their files. Also ask @Olivia-Chiong who else has done it so you can contact them to review their messaging.

[ExperimentsInHonesty]

@akhaleghi Are you still working on this issue? I see no response since my last comment on Aug 26th

@akhaleghi

• I left you a comment in the doc.
• Please add your name to the credits at the bottom of doc.
• I’m on my phone and can’t accept all changes. Go ahead and accept your own changes.
• Please reach out to @ebele-oputa to ask her how she has worded asking people to move their files. Also ask @Olivia-Chiong who else has done it so you can contact them to review their messaging.

Do you want to be un assigned from the issue?

[akhaleghi]

@ExperimentsInHonesty I believe the guide is mostly done. You have one comment in the document that we should discuss, so I will add it to the Data Science PM meeting agenda and we can review it together. Otherwise it is ready for Leadership Review.

[akhaleghi]

@akhaleghi Add additional resources from Eric into the Google Document

[akhaleghi]

Added migration tutorial video to Additional Resources section

[fchan218]

Prior version of issue

### Overview We need to create a guide to migrating from Google My Drive to Google Workspace Shared Drive so that all files and folders belong to the Hack for LA organization rather than individual creators.

Action Items

• Gather examples of how other projects have done, adding each example as a link in the resources section
  • Once done, remove the "TG: Gather Examples" label and add the "TG: Draft Template" label
• Create a draft template, either in markdown format in this issue or a google doc in the old product management google drive new product management google drive>Product Management Guides
  • Once done, remove the "TG: Draft Template" label and add the "TG: Create Guide" label
• Create a guide on how to use the template
  • Once done, remove the "TG: Create Guide" label and add the "TG: Review Guide" label
• Review the guide with product management communities of practice
  • Once done, remove the "TG: Review Guide" label and add the "TG: Leadership Review" label
• Present to Hack for LA leadership team for draft review by posting in the @admin channel at messaging bonnie the following message

Bonnie wants to review this guide before the Thursday meeting of Data Science.

• Once approved, remove the "TG: Leadership Review" label and add the "TG: Place Guide" label
• Possibly create an issue template on .github
  • Include link to template under resources if you add it as a template in .github

Resources

• Guide to migrating from Google My Drive to Google Workspace Shared Drive
• Refer to how to write a guide for how to write a guide
• How to Add Screenshots and Graphics to your Guide.
  
• Update issue Tracker: Templates & Guides #104 with the name of item you are working

[fchan218]

Assignee, Labels, Project Board Placement, and Milestones for this issue in the Product Repo:

[fchan218]

Files in this Issue

Guide to migrating from Google My Drive to Google Workspace Shared Drive

• This document looks like it has been deleted

How to Add Screenshots and Graphics to your Guide.

• This file will need to be moved to the knowledgebase-content Google Drive
• Unable to view this document while moving this issue

[fchan218]

@akhaleghi This guide issue is moving to the knowledgebase-content repo. If you would like to maintain edit access to the issue and its associated files, please fill out the Google Drive Access Form.