Create a Guide/Template: Partner Outreach Email

[Andan-Eddy]

Overview

We need to create a guide to making email so that we can create new organizational partnerships.

Action Items

The phases in the guide-making process are listed below. Each phase displayed in blue is linked to a wiki page with instructions on how to complete that phase. Open the wiki page in a new tab, copy the instructions for each part into the section labelled 'Tasks' at the bottom of this issue, and complete each task listed.

• Gather Examples Solo (open in a new tab)
• Gather Examples Collaboratively
• Create a Guide Draft
  • If needed, create a template
• Have your guide peer reviewed
• Present your guide for leadership review

Resources/Instructions

Projects to Check

100 Automations
wiki (not in wiki)
issue template 100Automations/Website#109
Project board (not in project board)
Slack (not in slack)
311 Data
wiki Email to NC Members 311Data/Deliverables
Issue tab (not in Issue tab)
Project board (not in Project board)
Slack (not in slack)
Access the Data
wiki (not in wiki)
Issue tab (not in Issue tab)
Project board (not in Project board)
Slack (not in slack)
BallotNav
wiki (not in wiki)
Issue template hackforla/ballotnav#449
Project board (not in project)
Slack (not in slack)
Brigade Organizer's Playbook
wiki (not in wiki)
Issue template civictechindex/BOP#32
Project board (not in project)
Slack (I can't sign into slack workspace)
Civic Tech Index
Nothing to see here
Civic Tech Jobs
Nothing to see here
Civic Tech Structure
Nothing to see here
Data Science Projects
Nothing to see here
Design Systems
Nothing to see here
Engage
Nothing to see here
Expunge-Assist (formerly known as Record Clearance)
Issue template hackforla/expunge-assist#431
Access needed to the draft of instructions document
Issue template hackforla/expunge-assist#190 this issue is useful to gather useful information about a potential government partner
Issue template hackforla/expunge-assist#186 this issue is useful to gather useful information about a potential organization partner
Food Oasis
Issue template
hackforla/food-oasis#246
hackforla/food-oasis#956
GreenEarthOS
Nothing to see here
Guides
Nothing to see here
HomeUniteUs
Nothing to see here
Internship project
Issues
Has no outreach yet, but will need examples or will provide examples in the future hackforla/internship#127
External event hackforla/internship#149
Not yet an issue, but is in their hackforla/internship#128 TWE: IS Cohorts: Create TWE to School Partner Outreach guide
Lucky Parking
Nothing to see here
Open Community Survey
Nothing to see here
TDM Calculator
Nothing to see here
VRMS
Nothing to see here
Hack for LA's Website
Nothing to see here
Youth Justice Nav
Nothing to see here

Tasks

• This is where you will copy instructions from the wiki page for the step you are currently on.

[ExperimentsInHonesty]

BOP Slack channel is in the Code for America slack space. Here is the signup link
http://slack.codeforamerica.org If they don't approve your signup within a day, please let me know, so that I can ask them to do it.

[ExperimentsInHonesty]

Today we discovered the teams are using the term "Reach out" instead of outreach. More examples can be found by searching for the word reach

[aymarmsba]

Prior version of issue

Overview

We need to create a guide to making email so that we can create new organizational partnerships.

Action Items

• Gather examples of how other projects have done, adding each example as a link in the resources section
  • Once done, remove the "TG: Gather Examples" label and add the "TG: Draft Template" label
• Create a draft template, either in markdown format in this issue or a google doc in the product management google drive
  • Once done, remove the "TG: Draft Template" label and add the "TG: Create Guide" label
• Create a guide on how to use the template
  • Once done, remove the "TG: Create Guide" label and add the "TG: Review Guide" label
• Review the guide with product management communities of practice
  • Once done, remove the "TG: Review Guide" label and add the "TG: Leadership Review" label
• Present to Hack for LA leadership team for sign off
  • Once approved, remove the "TG: Leadership Review" label and add the "TG: Place Guide" label
• Possibly create an issue template on .github
  • Include link to template under resources if you add it as a template in .github

Resources

• Refer to Create a Guide/Template: How to Format A Guide #106 for how to write a guide and the guide template
• Update issue Tracker: Templates & Guides #104 with the name of item you are working
  Initial Outreach email example

Projects that have been checked

• 100 Automations
  • wiki (not in wiki)
  • issue template Post MVP outreach to potential high value contributors 100Automations/Website#109
  • Project board (not in project board)
  • Slack (not in slack)
• 311 Data
  • wiki Email to NC Members 311Data/Deliverables
  • Issue tab (not in Issue tab)
  • Project board (not in Project board)
  • Slack (not in slack)
• Access the Data
  • wiki (not in wiki)
  • Issue tab (not in Issue tab)
  • Project board (not in Project board)
  • Slack (not in slack)
• BallotNav
  • wiki (not in wiki)
  • Issue template Partnerships for Promotion ballotnav#449
  • Project board (not in project)
  • Slack (not in slack)
• Brigade Organizer's Playbook
  • wiki (not in wiki)
  • Issue template UX Researcher Recruitment Channel Outreach civictechindex/BOP#32
  • Project board (not in project)
  • Slack (I can't sign into slack workspace)
• Civic Tech Index
  • Nothing to see here
• Civic Tech Jobs
  • Nothing to see here
• Civic Tech Structure
  • Nothing to see here
• Data Science Projects
  • Nothing to see here
• Design Systems
  • Nothing to see here
• Engage
  • Nothing to see here
• Expunge-Assist (formerly known as Record Clearance)
  • Issue template Create Instructions for Recruitment/Outreach with Community Partners expunge-assist#431
    • Access needed to the draft of instructions document
  • Issue template Discovery research on potential government partners expunge-assist#190 this issue is useful to gather useful information about a potential government partner
  • Issue template Discovery research on potential partner organizations expunge-assist#186 this issue is useful to gather useful information about a potential organization partner
• Food Oasis
  • Issue template
    • Outreach for External Volunteers food-oasis#246
    • Calfresh Outreach food-oasis#956
• GreenEarthOS
  • Nothing to see here
• Guides
  • Nothing to see here
• HomeUniteUs
  • Nothing to see here
• Internship project
  • Issues
    • Has no outreach yet, but will need examples or will provide examples in the future TWE: Kit: Schools: Epic internship#127
    • External event Service Hours: BWS Service Awareness event prep and retrospective notes internship#149
    • Not yet an issue, but is in their issue to make issues TWE: IS Cohorts: Create TWE to School Partner Outreach guide
• Lucky Parking
  • Nothing to see here
• Open Community Survey
  • Nothing to see here
• TDM Calculator
  • Nothing to see here
• VRMS
  • Nothing to see here
• Hack for LA's Website
  • Nothing to see here
• Youth Justice Nav
  • Nothing to see here

[aymarmsba]

Assignee, Labels, Project Board Placement, and Milestones for this issue in the Product Repo: