EasyRetro Q&A boards clean-up and consolidation

[pandanista]

Overview

We need to consolidate all the Q&As collected from previous EasyRetro boards so we can reference those Q&As for future interview trainings and interview sessions.

Action Items

• UX Lead asks admin to add the team member working on this issue to the 1Password's Intership-UI/UX vault

Create a Google Doc for consolidating all the Q&A

• Go to the "TWE Google Doc Template" in Resources 1.01
• Choose USE TEMPLATE
• A Google doc has been created in your Drive
• Copy

TWE: Consolidated EasyRetro Q&A

• Paste the texts you copied into the top field
• Paste the texts you copied to replace theTITLE OF DOCUMENT
• Move the file into the Internship's shared drive in the "Templates" Google Drive folder
  1. Choose File > Move (or Move icon)
  2. Choose the back arrow to access all your drives
  3. Choose Shared drives > Internships > Internships > Research > Guides and How-Tos
  4. Choose "Move here"
  5. Choose "Move" when it asks if you want to change ownership to a shared drive
  7. Dismiss the notification that says the file is now in the shared drive
• Choose Share
• Choose Copy link
• Choose Get Link
• Update Resources # 2.01 by pasting the copied link inside parentheses at the end of the line

Customize the Google Doc structure

• Copy Header 1 and Text sample on the third page of the Google Doc
• Paste the texts you copied in a separate line twice, so it has three Header 1 and Text sample in the doc
• Copy

Interview Instructions Q&A

• Paste the texts you just copied into the first Header 1 on the third page of the Google Doc
• Copy

Practice Interview Q&A

• Paste the texts you just copied into the second Header 1 on the third page of the Google Doc
• Copy

Interview Q&A

• Paste the texts you just copied into the third Header 1 on the third page of the Google Doc
• Delete Header 2 and Header 3 if the doc doesn't need those

Locate all the EasyRetro boards from previous interviews

• In Shared Drive (Resources 1.02), conduct 2 searches using EasyRetro and Easy Retro respectively
• Go through the docs and decks where EasyRetro or Easy Retro were mentioned
• Identify the existing EasyRetro Q&A boards
• List each board's name under the subsection of Resources 2.02
• Update the URL to each of the existing EasyRetro Q&A board inside parentheses at the end of the line in the subsection of Resources 2.02
• Log into EasyRetro using 1Password to double check the existing boards /YO logged in and only found 3 Q&A boards related to RP 6/
  1. Log into 1password (Resources # 1.03)
  2. Choose internship-UI/UX vault
  3. Choose to see login info for EasyRetro account
  4. Go to EasyRetro website (Resources # 1.04)
  5. Log into EasyRetro with the [email protected] account using the login information in 1Password
  6. Double check if there is any board missing from the Resources 2.02 section. If so, add them to the 2.02 subsection.

Customize the Google Doc content

• Copy the questions and answers from EasyRetro boards that are under the interview instructions
• Paste them into the Text sample of the Interview Instructions Q&A section of the Google Doc one by one
• Copy the questions and answers from EasyRetro boards that are under practice interviews
• Paste them into the Text sample of the Practice Interview Q&A section of the Google Doc one by one
• Copy the questions and answers from EasyRetro boards that are under interview
• Paste them into the Text sample of the Interview Q&A section of the Google Doc one by one
• Read the Q&A you just copied and pasted and make sure they make sense
  • Remove redundant questions
  • Make edits to the questions and answers when they are not clear enough
• Review with UX Lead
• Product sign-off

remove dependency

• check off dependency on TWE: Create Template Issue: Create Q&A in Easy Retro for interviews #361
• put TWE: Create Template Issue: Create Q&A in Easy Retro for interviews #361 in the new issue approval column
• remove the dependency label

Resources/Instructions

Resources for creating this issue

1.01 TWE Google Doc Template
1.02 TWE/Internship Shared Google Drive
1.03 1password
1.04 EasyRetro

Resources gathered during the completion of this issue

2.01 TWE: Consolidated EasyRetro Q&A
2.02 EasyRetro Q&A boards
2.02.01 TWE: RP6: UXR Intern Intake Interview Instructions Q&A
2.02.02 TWE: RP12 UXR Intake Interview Instructions Q&A
2.02.03 TWE: RP6: UXR Intern Intake Interview Practice Q&A
2.02.04 TWE: UXR Interview Practice Q&A
2.02.05 TWE: RP6: UXR Intern Intake Interview Clarifications
2.02.06 TWE: UXR Interview Q&A

[adarosh]

Progress Update:

1. Progress: Created the Google Doc for consolidating the Q&A, customized document structure per instructions, and located 6 EasyRetro boards. I have added the Google Doc and EasyRetro board links under Resources. Need to complete search for any remaining boards and customize the document content.
2. Blockers: None
3. Availability: Approximately 6 hours
4. ETA: Next UXR meeting, 2/28/2023
5. Pictures (if necessary): N/A

[adarosh]

Progress Update:

1. Progress: Completed search on Shared Drive and EasyRetro account. Located all EasyRetro boards and added their links under Resources- there are 6 boards in total. Copied all questions and answers from boards. Will complete edit and customization of document over next week.
2. Blockers: None
3. Availability: Approximately 6 hours
4. ETA: Week of 3/6/2023
5. Pictures (if necessary): N/A

[adarosh]

Progress Update:

1. Progress: All questions and answers from EasyRetro boards have been moved to document. Content has been placed under relevant headings (Interview Instructions Q&A, Practice Interview Q&A, Interview Q&A). Removed redundant questions and made minor edits for clarity. Several questions did not have answers in EasyRetro- they have been flagged in the document.
2. Blockers: Document is ready for review with UX Lead
3. Availability: N/A
4. ETA: N/A
5. Pictures (if necessary): N/A

[pandanista]

@priyatalwar This one was reviewed at UXR meeting back in March. The deliverables looked good to me. Please take a look at the deliverables so we can close it.

[pandanista]

The UX lead will clean up the EasyRetro board before marking this issue as done.

[priyatalwar]

@pandanista please add the "ready for UX lead" label. Thank you.

[pandanista]

I will update the template. Releasing @adarosh from this issue, and will re-assign her and close the issue when the template is done.

In the template for easy retro, instead of creating new templates, we should set up templates with commonly asked questions and customize the questions based on the research plan and goals.

[pandanista]

This is for cleaning up and consolidating post interview sessions for every RP. Will update the template.

[sunannie27]

@pandanista
Please provide update

1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures or links* (if necessary): "Add any pictures or links that will help illustrate what you are working on."

• remember to add links to the top of the issue if they are going to be needed again.

[pandanista]

• The Easy Retro dashboard is now clear. https://easyretro.io/dashboard
• I've reviewed the consolidated, commonly asked questions and answers document
• I left two comments for Tim to see if he could help address those.
• Will close this issue after addressing those two comments.

[pandanista]

• Tim has helped addressed the remaining two comments in the document.
• TWE: Consolidated EasyRetro Q&A now looks good.
• Closing this issue now since we have cleared out EasyRetro dashboard and the Q&A document.