TWE: Set up Intern Intake Interview Training Session

[christine-el]

Dependencies

• TWE: Research Plan for IS22 Intern Intake Interview #187 - done enough

Overview

We need to set up an Intern Intake Interview training session for UXRs so that they are prepared to conduct the intake interviews on the day the interns are onboarded.

Action Items

• Create an instruction guide on how to practice for the Intern Intake Interview
• Create slide deck for presenting on the day-of
• TWE: UX researcher Intern Intake Interview interest form #205
• TWE: Create landing pages on wiki with info for prospective UXRs #206
• TWE: Send out UX researcher recruitment message (for Intern Intake Interviews) to internal and external slack channels #207
• Setup Easy retro:
  • For Q&A during presentation
  • For Q&A during the practice interviews
• Create a form for uploading the recordings
• Set up Zoom meeting for the training day (June 15th)
• Create a spreadsheet to monitor and approve respondents from form
• Send out acceptance emails to approved UXRs
• Add approved UXRs to the meeting invite
• Setup roll call session table for the day of training
• Create post training feedback form
• Conduct training on Wednesday, June 15 from 5 - 7 pm
• Transfer/Delete recordings to make room for actual day-of recordings
• Update relevant WIKI page (See resources)

Resources/Instructions

Examples

• BOP Interview Training Deck
• BOP UXR Interview Instructions
• 01 TDM Calculator UXR Onboarding
• BOP Interview Upload Form

TWE Resources

• TWE Interview Training Deck
• TWE Interview Instructions
• Google Form TWE Onboarding Interview Script
• TWE: RP6: Intern Intake Interview Session Table
• Duplicate questions reconciliation (on Intern Intake Interview Form)
• Internship Wiki, Research Plan 6
• Find WIKI page for your role Internship Wiki, Join the team page

Training Day Resources

• Training session timer link
  https://cuckoo.team/InternIntakeInterviewTraining
• Roll call session table
  TWE: RP6: Intern Intake Interview Session Table, rollcall
• Deck
  TWE RP6 Intern Intake Interview Training-IS 22 Slides
• Instructions document
  TWE RP6 Intern Intake Interview Instructions
• Copy of Intern Intake Interview form
  TWE RP6 Intern Intake Interview Script/Form - Practice Copy
• Easy Retro
  • TWE: UXR Intake Interview Instructions Q&A
  • TWE: UXR Interview Practice Q&A
• Recording upload form
  Finishing up: Sending your Recording to TWE team
• Post training feedback
  Feedback form

[ExperimentsInHonesty]

• Bonnie will update onboarding meetup for monday
• Annie will write up draft message to send to ui/ux channels
• Christine will send out message
• Bonnie will setup recording upload form and add to slide deck
  • Add header
  • fix theme color
  • Clear out data from other project
  • replace placeholder with session table spreadsheet link
• Bonnie Setup session table with (Interviewee name, form url (prepopulated), place for name of interviewer, interviewer number called UXR#)
  • setup table
  • populate with info
• Christine to create Calendar invite from [email protected] (via 1password) and invite herself, bonnie and rabia and check box so that anyone can modify
• Identify all calendar invites needed
  • 🎉Training for Internship UXR Interviews, Wednesday, June 15 from 5-6pm PST
  • ⏰ Internship UXR Interviews, Monday 20th 11:45 am
• Setup calendar invite with url for the intern meeting
• setup zoom link for wednesday use zoom4
• Create a checklist of things to do on the day of Interviews
  • Make all interviewers co-hosts
  • Remind them of their checklist

[Rabia2219]

Notes from training

• Update your Zoom before joining onboarding
• Have the participants join a breakout room and check if they are able to record or not before the actual session starts

[Rabia2219]

This is the original content from the main issue body. Putting this here for the record of the before and after cleanup.

Overview

We need to create a training slide deck, recruit interviewers, and carry out the training in order to prepare researchers to conduct interviews during the June 20th intern onboarding.

Action Items

• Create a draft messageto send out over Slack to recruit UX researchers for this project.
• Christine will reach out to Linda to see if she can help with the deck.
• Set up a time to pilot the training with Elizabeth on Monday or Tuesday.
• Bonnie will set up the Easy Retro account to use in the training.
• Christine will draft the copy of the training slide deck.
• Alejandra will design the deck.
• Christine will draft the UXR Interview Instructions.
• Christine will revise the Google From Interview Script.
• Review deck with Bonnie at a Sunday meeting at 2pm PST (see google calendar invite).
• Set up a Zoom meeting time for the training and link.
• Review the deck with Elizabeth
• Conduct training on Wednesday, June 15 from 5-6pm.
• Update relevant WIKI page (See resources)

Resources/Instructions

Examples

• BOP Interview Training Deck
• BOP UXR Interview Instructions
• 01 TDM Calculator UXR Onboarding
• BOP Interview Upload Form

TWE Resources

• TWE Interview Training Deck
• TWE Interview Instructions
• Google Form TWE Onboarding Interview Script
• TWE: RP6: Intern Intake Interview Session Table
• Duplicate questions reconciliation (on Intern Intake Interview Form)
• Internship Wiki, Research Plan 6
• Find WIKI page for your role Internship Wiki, Join the team page

A record of what we did

next steps to avoid spending too much labor on automatable things

• create landing page on wiki for prospective UXRs
• create interest form
• send slack message for recruiting UXRs

@channel Hack for LA's #Internship project is :eyes:  looking for researchers to conduct interviews.
:tada:Training will be provided Wednesday, June 15 from 5-6pm PST.
:alarm_clock: Interviews are scheduled for Monday, June 20th at 12pm (noon) PST.
:interrobang:[Read our overview page](https://github.com/hackforla/internship/wiki/RP6:-UXR-Training) to find answers to all your questions

Just sent to UI/UX channel 2022-06-11-2:19

@channel Hack for LA's #Internship project is :eyes:  looking for researchers to conduct interviews.
:tada:Training will be provided Wednesday, June 15 from 5-6pm PST.
:alarm_clock: Interviews are scheduled for Monday, June 20th at 12pm (noon) PST.
:interrobang:Read our overview page to find answers to all your questions and [Let us know you are interested](https://github.com/hackforla/internship/wiki/RP6:-UXR-Training)!

[ExperimentsInHonesty]

I have copied all the relevant links and notes to the wiki page
https://github.com/hackforla/internship/wiki/Research-Plan-6:-Intern-Intake-Interviews
and am closing this issue