EA: Dev / Design Sync Meeting Agenda #717

jamiesiu · 2022-10-17T23:55:59Z

This issue tracks the running agenda for our weekly Dev / Design / Product Sync

# [Date] Agenda and Notes
### Attendees
- 

### Recurring items: 
- [ ] Accountability and Support Check 
- [ ] Blockers Support / Help Needed 
- [ ] Progress Share / Feedback Requests 

### New Meeting Items 
- [ ] 
- [ ] 
- [ ] 

### FYI / Announcements
- [ ] 

### Notes from Meeting
- [ ] 
- [ ] 
- [ ] 

### Action Follow-up
- [ ] Review previous action items
- [ ] @ 
- [ ] @ 

### Items for next weeks agenda
- [ ] 
- [ ] Carry over to next week anything we didn't get covered this week
   - [ ] Make next weeks agenda

The text was updated successfully, but these errors were encountered:

jamiesiu · 2022-10-17T23:56:48Z

jamiesiu · 2022-10-24T22:56:39Z

[2022.10.24] Agenda and Notes

Attendees

@thomasdemoner @sydneywalcoff @aahvocado @anitadesigns @RenaNicole @deaglelee14 @phuonguvan @jamiesiu

Recurring items:

Accountability and Support Check
- Review previous action items outstanding
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

Check-in on IUT2 changes implementation - prioritization, timing, feedback
Questions about the FAQ page: moving & breaking up text boxes
[ ]

FYI / Announcements

Team Planning next week
Jamie will be out Friday 10/28

Notes from Meeting

Priorities / Timing for IUT2 Implementation
- Design shared priorities for implementation - dynamic items for flows most important
- UXR timing and our timing. UXR has been preparing for IUT2 for few weeks and should likely be ready soon in few weeks (faster due to previous IUT1 experience, but may also need time to recruiter test users). They did not have explicit timing. Dev hoping to avoid us having to prototype things
- Judging from the last mvp changes, dev team would need a month to implement all the changes. Dev has enough from Design/Content to be able to implement at this point and is now about exectuion
- Daniel will start a job in a week (congrats Daniel!). His bandwidth will likely be low, which also affects timing
- Sydney could help with Advice Page ticket for now
- Issues on Flows more daunting in terms of complexity for Dev
- This week Daniel will try to chunk out more of the top stuff
- Draft GH issues are nearly done. Anita verifying with Content on the autogenerated text pieces to make sure copy is good for design handoff
Questions about the FAQ page: moving & breaking up text boxes (Design chat topic)
- David auto-layout suggestions share. What needs to be a certain distance from each other and how can it be applied to all these?
- Desktop version - issue is that it is 1 frame. Auto-layout can't understand how to space 1 frame. what frames need to be organized and how do i make those frame units spaced evenly?
- Need to make sure each is the same text style, sizing. Some dead space needs to be removed.
- Approach 8px requirement first - in order to make question/answer a frame. Once all ready, then select all these frames and create auto-layout for 24px spacing
- Phu hoping to finish up by next week
[ ]

Action Follow-up

@ Jamie to follow up with UXR Leads/Sheron about month timing estimate for IUT2 - when would they be ready and when we might be ready. Do we push back testing? Also, discuss at team planning
@

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2022-10-25T00:41:30Z

[2022.11.07] Agenda and Notes

Attendees

Recurring items:

Accountability and Support Check
- Review previous action items outstanding
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

[ ]
[ ]
[ ]

FYI / Announcements

Jamie is out of town 11/7-11/11

Notes from Meeting

[ ]
[ ]
[ ]

Action Follow-up

@
@

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2022-11-14T22:52:15Z

jamiesiu · 2022-11-22T00:59:40Z

jamiesiu · 2022-11-29T00:58:39Z

[2022.11.28] Agenda and Notes

Attendees

@sydneywalcoff @arpitapandya @davidemmolino @thomasdemoner @anitadesigns @RenaNicole @jamiesiu

Recurring items:

Accountability and Support Check
- Review previous action items outstanding
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

[ ]
[ ]
[ ]

FYI / Announcements

Notes from Meeting

Davide got access to onboarding docs / team roster / team drive
- Onboarding docs linked at https://github.com/hackforla/expunge-assist/wiki/Joining-the-Team go to an old file that we no longer have access too.
- Wiki is pretty out of date. worth checking during pause after we implement IUT2 changes. PM to look into updating further
Davide: how much space between images and text portions on LP? how much space should content take up in LP?
- spacing btwn illustration and content copy does differ for some. Anita can leave details on the Figma Design Handoff page. how much space should be on the sides? Sydney: Content container component should cover the sides.
- clicking something in Figma should show dimensions (red numbers) in Inspect mode. some places in Figma are not 1:1 to live app (and require eyeball - e.g. anything that involves progress bar at top of form - way too thin, content width on most designs is diff from width of content container component. Some things would be helpful to address in pause period btwn versions). Syndey: recommend digging around some pages to see how they're put together. Many components built out that could be re-used and make small adjustments to
- Design looking to update Design System, could we match the Design System/components for Dev? Some things built into components dev side already but no Design System Dev-side. Dev suggests usage of Inspect tool, Sydney can help with questions. Inspect tool shows green interface sizes. Max widths, content containers that Dev uses. Should these be used to see dimensions of components themselves, slider exists to help with break points dimensions. Defaults by Figma 1440, iphone 11 default. Would be good to reflect max width - lowest mobile and adjust grids we're using.
suggestion of being more feature / page focused in future ala Sam Content suggestion
- Open to suggestions from team as far as how to best approach this more so that we can iterate more easily and reduce shotgun/spreading too thin with multiple changes at once. Possibly approach starting in Jan 2023 / once dev changes have been made for IUT2
- Davide: his company does 2 week sprints across all teams, having things laser-focused to really push things. could we bring in more of this
- EA project uses a rough light form of 1-month sprints. PM's can do more to communicate more closely.
How could Design better assist Dev with the changes?
- feel free to throw over tickets for what feedback we notice. After IUT2 done, we expect to be slow-going Dev side.
- are we looking to deploy/release live weekly? monthly? supposed to be weekly. Suggestion to check in with Daniel.
We're looking to continue meeting 12/5 next week for those who are available.
- Jamie, Anita will be in

Action Follow-up

@ Design Team - when DS work is more done during transition, check back in with Dev regarding Design Systems/components and how to better align them with Dev-side components.
@ Tom to check in with Daniel about pushing latest changes live. Plz merge Sydney's latest

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2022-11-29T01:40:15Z

jamiesiu · 2022-12-13T00:29:50Z

jamiesiu · 2022-12-13T01:30:36Z

[2023.01.09] Agenda and Notes

Attendees

@RenaNicole @anitadesigns @arpitapandya @phuonguvan @jamesshin27 @thomasdemoner @jamiesiu

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

Welcome back! 2023
New Volunteer Royal joined the team!
IUT2 Check-in and Support/Questions
Dev Recruiting
[ ]

FYI / Announcements

Notes from Meeting

Action Follow-up

Review previous action items
Tom/Jamie/James to find time this week with Daniel to discuss their eventual transition
Anita to help provide some info about image sizes to Update Landing Page #704
Tom to create recruiting posts for Dev roles outside of HFLA org
Jamie to join 1/16 HFLA onboarding and help recruit for Dev/Lead roles

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2023-01-24T01:01:47Z

[2023.01.23] Agenda and Notes

Attendees

@arpitapandya @jamiesiu @thomasdemoner @jamesshin27 @phuonguvan

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

IUT2 Progress Check-In
Design Requests for Dev (if any)
Dev Team Recruiting
[ ]

FYI / Announcements

Next week is team planning / first week of month. All discipline syncs cancelled (including Mon/Thur dev syncs)
Jamie Siu out 1/27 Friday to 2/3 Friday
James Shin out 1/30 Monday to 1/31 Tuesday
Tracy N out two weeks for personal time / self care
Royal in boot camp meetings at this sync time

Notes from Meeting

Design team working on Design System, doing discovery/exploration of what it is and entails. Important to have dev involvement in creating and maintaining. Should make future development easier and smoother through use of shared re-usable components. Given focus on IUT2, will not over-burden dev team at this time. Danielle/past HFLA volunteer built Design System. Storybook.js used by devs to store re-usable code. Daniel said we don't use now but open to doing in future. Do our devs have experience using it? May be learning curve. Tom to talk to team about it
Dev recruiting - Tom G. potential new lead considering our team and who would like to meet our folks more.
Anita confirmed with Sydney on dimension aspects 375px on mobile interface, what's widths of text input boxes, and cards to preview that section? What breakpoints does dev use?
Review of the board together - new owner needed for Update Landing Page #704 (moved to backlog), Employment flow - Rename from "Job" #700 completed/merged by Arpita, Letter Generator does not advance when clicking Next Button #768 fixed on live by Daniel
ETA for completion of IUT2 changes? UXR would like to know for their planning. Hard to estimate right now given team bandwidth in flux. Daniel used to help a lot and is not as available given their new job and in transition. So will continue to check in weekly. Loosely say for now about 1-2 months out.
We plan to do a walkthrough of the site together after IUT2 changes are done. At all-team meeting or sync time to check for bugs / fixes
[ ]

Action Follow-up

Review previous action items
Tom/Jamie to follow up with Daniel on their availability to help out with coding front
@

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2023-02-14T00:59:53Z

[2023.02.13] Agenda and Notes

Attendees

@thomasdemoner + Raman @anitadesigns @RenaNicole @phuonguvan @jamesshin27 @jamiesiu

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

[ ]
[ ]
[ ]

FYI / Announcements

[ ]

Notes from Meeting

Action Follow-up

Review previous action items
@anitadesigns to create an issue regarding LG flow where it goes to blank page after Recovery category page
@thomasdemoner to help with onboarding setup for Raman
@thomasdemoner to help with onboarding setup for Ailin
PM / @thomasdemoner following up with Daniel on LP update
@thomasdemoner to check in with Sydney on status of Fix parenting, recovery, education, community service flow #741 and Something else flow #698

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2023-02-28T01:02:40Z

[2023.02.27] Agenda and Notes

Attendees

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

Landing Page Update / IUT2 Implementation
Design / Content side check-in
[ ]
[ ]

FYI / Announcements

All-Team meeting is next week

Notes from Meeting

Lexie / Raman / Troy introductions. Info from Design to Dev is passed via Figma. Design creates GH issues with requirements and points to designs pages with links. Raman to go to onboarding. Troy has setup issues - using npm, should be able to run after cloning. Reach out to Sydney with issues. Are we setting up individual branches other than dev/main? Create branch off dev branch, name with issue # and general description of issue.
Sydney is reviewing landing page and will merge soon into dev. UXR wants to do Landing Page-focused usability testing until LG updates are done. Pending corrections for LP. Sydney needs to double-check other things on dev okay to go to main.
Updated flow in GH - when issues are done dev-side vs done per issue requestor. Dev is looking into a staging environment. In past and now, we would likely just push to production first in lieu of this. Goal to push things live more often. Corrections would come in new tickets.
Improving flow btwn Dev, Content and Design. When/if issues need more context on problem being solved or design decisions, whys etc. More collab if complex or new features. If things are more static, then less a concern
CMS / Tom G - demo would be helpful
Design Systems - Design is auditing colors. Design is focusing on auditing mobile wireframes, consistency across board/naming. Bugs noted in categories / recovery flow - is blocking Design from review, Sydney is working on it. Material UI design library v4 is used by Dev https://v4.mui.com/. Design to review and can ask questions after for more info.
When did the bugs start? Daniel's push had overwrote some things others wrote (e.g. something else flow). Process issue - team was much smaller before and version control process was different. Normally should go local -> dev -> main
[ ]
[ ]

Action Follow-up

Review previous action items
@
@

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2023-03-07T01:04:01Z

[2023.03.06] Agenda and Notes

Attendees

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

[ ]
[ ]
[ ]

FYI / Announcements

All Team Meeting

Notes from Meeting

Review of the updated LP https://expungeassist.org/#/
- [ ] Seems some headers are not as clear/blurry to some of team - not affecting usability. Can document in GH for prioritization based on time/team availability
- [ ] Some things are not in alignment (e.g. image causes eye to jump) and spacing is not as expected. Image for "What is EA?" affected by break points? 900
- [ ] Some things in quality are not as clear as in Figma fidelity e.g. the sample letters. Artifact folder in GDrive. Way to export things on Figma that don't impact quality and not large file? SVG best for resizing? @ Thomas to check with Daniel/Sydney on where images came from
- [ ] Section that has 1, 2, 3 How it Works has text as images (intentional design choice to make easier for dev) but comes off as slightly blurry
- [ ] Partnership opportunities intended to be just the text with purple block. Better to stretch out purple color? But then might confuse footer with rest of page (as shown in Start Now). Welcome page in LG could be changed away from purple
- [ ] Start Now button at top "Quick and easy way.." is in lower case
Raman will look to pick up first issue. Able to clone repo
What else is remaining for IUT2?
- Bug preventing getting past the Recovery flow is now fixed, able to advance further now so Design should be able to do Design System audit color.
- Changing recovery to self-improvement, would changing it cause any issues in flow. Other flows changed name as well. Employment flow change away from job. Where else does rename impact things? (preview pages and website URLs) @ Design to review existing GH issues for where categories rename impact flow and will document in issues.
- Do the latest pushes include the other changes from Sydney?
- New bug appears where clicking categories, advancing, and then going back causes it to go to Recovery Flow page before going back to the categories selection. @ Raman will create a GH issue to capture this and we'll prioritize since it affects usability flow.
[ ]
[ ]

Action Follow-up

Review previous action items
@ Raman will create a GH bug issue for where going back brings user to the Recovery page by mistake
@ Thomas (PM) to check with Daniel/Sydney on where images came from for LP update
@ Design/Anita to review existing GH issues for where categories renames impact flow and will document in issues for Dev.

Items for next weeks agenda

[ ]
Carry over to next week anything we didn't get covered this week
- Make next weeks agenda

jamiesiu · 2023-03-14T00:02:14Z

jccchurch · 2023-05-08T23:37:06Z

[2023.05.08] Agenda and Notes

Attendees

Recurring items:

Accountability and Support Check
Blockers Support / Help Needed
Progress Share / Feedback Requests

New Meeting Items

[ ]
[ ]
[ ]

FYI / Announcements

[ ]

Notes from Meeting

Issue 690 Option to download word doc
For usability testing - the text is just simple text
Ideally this button will be ready for IUT2
Dev has other issues to finish up - Sydney is ensuring issues are solved before closing
After shipping for testing, will close issues
Create a system between dev & design to clarify what is done
Design may make changes to wireframes and will copy them over to master pages
Master pages will contain most up to date designs
This is something we could achieve with a Github action - that would send a slack message
Sydney will do all issues at once & advise when backlog is cleared
Once things are in design handoff, they shouldn’t be updated anymore - this could cause problems
Open up a following issue and create a dependency
Previewing final statement for example - copy changed - realized that design handoff was already made & content was unsure which language got used
Even with small copy changes - still make an issue - otherwise it won’t be noticeable to the developer and could get missed
Anita will share with Sam
Overall - figuring out a better process between 3 teams
Automated slack messages would be helpful
Does issue 690 look ok as is? Or should it be separated into 2 - one for copy and one specific to the addition of the button that says “download word doc”?
Content may want to change the copy
Sydney - leave issue as is for the moment - if copy does change, then add extra issue
Placeholder text could cause an issue

Design & Content want to work on return button (live on website)
Noticed that since website does not collect data, and there is a huge risk for error - the whole letter could get erased
Design is trying to prevent user error with modal pop ups
Design had worked on modals but stopped due to bandwidth - this issue became low priority
Anita would like to return to this issue if dev has bandwidth
Design will finalize & handover to dev - is it feasible? Or is there a better idea?
Sydney - does it actually delete the letter? Things are not saved beyond local - if that button links to the homepage the letter may be retained - that would solve the issue
If you’re navigating site within website - it will save the data - but the second you leave or press browser back/forth button then things are deleted
Might be good to include some warning to avoid data loss
Could lose people that way
Use disclaimer to clarify which steps will delete stored info

Issues that are Ready for Review
Automate this process to move forward faster / don't have to look through issues individually
Efficiency can be improved here, dev will look into

Padding & responsive design - alignment seems to shift especially in header & menu
FAQ gets pushed to the left - is this a screen size issue? What can design do to help with this?
Consider this a bug & open a ticket for it
May have to do with content containers - design will write an issue with screenshot if possible - dev will look into it

Items for next weeks agenda

Establish facilitator & notetaker rotation
Make next weeks agenda

lmitch10 · 2023-08-29T00:01:57Z

amejiamesinas · 2023-10-12T19:57:09Z

sydneywalcoff · 2024-02-03T19:52:40Z

Since this meeting has been cancelled, I'm going to close this issue.

jamiesiu added documentation Improvements or additions to documentation question Further information is requested role: development anything related to code role: design anything related to design priority: low role: product management feature: agenda labels Oct 17, 2022

jamiesiu added this to the Team Workflow milestone Oct 17, 2022

amejiamesinas added the size: missing label Sep 8, 2023

lmitch10 added size: 1pt can be done in 6 hours or less and removed size: missing labels Sep 19, 2023

anitadesigns assigned jyehllow and Ugochukwu-On Nov 2, 2023

anitadesigns assigned anitadesigns, lmitch10, adammitch3ll and sydneywalcoff Nov 2, 2023

sydneywalcoff unassigned sydneywalcoff and lmitch10 Feb 3, 2024

sydneywalcoff closed this as completed Feb 3, 2024

sydneywalcoff self-assigned this Feb 3, 2024

JesseTheCleric mentioned this issue Oct 7, 2024

Create a Guide/Template: "Inspect Element" Features in Browser hackforla/knowledgebase-content#61

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ExperimentsInHonesty added this to P: EA: Project Board Jun 14, 2024

ExperimentsInHonesty moved this to Done in P: EA: Project Board Jun 14, 2024

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EA: Dev / Design Sync Meeting Agenda #717

EA: Dev / Design Sync Meeting Agenda #717

jamiesiu commented Oct 17, 2022 •

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[ ] Daniel to reserve some time to work on pushes for IUT2. Busy lately

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EA: Dev / Design Sync Meeting Agenda #717

EA: Dev / Design Sync Meeting Agenda #717

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jamiesiu commented Oct 17, 2022 • edited by anitadesigns Loading

This issue tracks the running agenda for our weekly Dev / Design / Product Sync

jamiesiu commented Oct 17, 2022 • edited Loading

[2022.10.17] Dev / Design Meeting Agenda

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

Action Follow-up

Items for next weeks agenda

jamiesiu commented Oct 24, 2022 • edited Loading

[2022.10.24] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

[ ]

Action Follow-up

Items for next weeks agenda

jamiesiu commented Oct 25, 2022

[2022.11.07] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

[ ]

[ ]

[ ]

Action Follow-up

Items for next weeks agenda

jamiesiu commented Nov 14, 2022 • edited Loading

[2022.11.14] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

[ ] Daniel to reserve some time to work on pushes for IUT2. Busy lately

Action Follow-up

Items for next weeks agenda

jamiesiu commented Nov 22, 2022 • edited Loading

[2022.11.21] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

[ ]

[ ]

Action Follow-up

Items for next weeks agenda

jamiesiu commented Nov 29, 2022 • edited Loading

[2022.11.28] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

Action Follow-up

Items for next weeks agenda

jamiesiu commented Nov 29, 2022 • edited Loading

[2022.12.05] Agenda and Notes

Attendees

Recurring items:

New Meeting Items

FYI / Announcements

Notes from Meeting

[ ]

Action Follow-up

Items for next weeks agenda

jamiesiu commented Dec 13, 2022 • edited Loading

[2022.12.12] Agenda and Notes

Attendees

Recurring items:

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