Guest Speaker 2024: Create Consent Docs for SHIPRA K

[Aparna1Gopal]

Overview

We need to create consent documents for guest speaker SHIPRA K so that we can keep track of what information is approved to be shared by the guest speaker.

During these tasks you will be asked to add links to the Resources/Instructions section, and that section is at the bottom of this issue (go view it now).

Action Items

Customize Resource Links

• Customize Resource for the 2024 Speaker Google Drive Folder
  • Go to the main Google Drive Folder for the UI/UX Speakers (Resources # 1.01)
  • Choose the folder for 2024. If one does not exist yet, follow the steps below. Strikethrough or delete the steps below if there is already a folder.
    • Copy the text below.

      2024: Guest Speakers
      

    • Create a new folder (right click and select "New folder" or click "+ New" button).
    • Paste in the copied text and click "Create"
  • Right-click on the 2024: Guest Speakers folder.
  • Choose "Copy link".
  • Update Resource # 2.01 with the link you just copied. Paste it inside parentheses at the end of the line.
  • Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.
• Customize Resource for This Speaker's Google Drive Folder
  • Open the folder of Resource # 2.01.
  • Copy the text below.

    Replace SHIPRA K (March 20)
    

  • Create a new folder (right click and select "New folder" or click the "+ New" button).
  • Paste in the copied text and click "Create"
  • Right-click on the folder that you just created.
  • Choose "Get Link" and "Done"
  • Update Resource # 2.02 with the link you just copied. Paste it inside parentheses at the end of the line.
  • Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.
• Customize Resource for this Speaker's Informed Consent Google Form
  • Open the Informed Consent Form in Resources # 1.02.
  • Choose the 3 vertical dots at the top of the Google Form on the left of your profile.
  • Choose "Make a copy"
  • Copy the text below

    2024: SHIPRA K: Presentation Recording Consent Form
    

  • Paste the text you copied into the "Name" field to rename the form
  • In the "Folder" field, choose "SpeakerConsentForm", then choose the back arrow to "UI/UX Community of Practice"
  • Choose "Speakers" > folder for 2024: Guest Speakers > folder for SHIPRA K
  • Choose "Select"
  • Choose "Make a copy"
  • Update Resource # 2.03 link by completing the following steps
    • Choose "Send" in the 2024: SHIPRA K: Presentation Recording Consent Form you just created.
    • Choose the link icon
    • Check the box for "Shorten URL"
    • Choose "Copy"
    • Update Resource # 2.03 with the link you just copied. Place it into parentheses at the end of the line.
    • Choose "Update comment" in GitHub and make sure all the checkboxes above have been checked.

Send Consent Documents

• Assign CoP co-lead to issue
• Unassign yourself (if not a CoP co-lead)
• CoP co-lead reviews the Resources gathered during the completion of this issue.
• CoP co-lead logs into uiux HfLA Gmail account
• CoP co-lead sends email to guest speaker at least one week before presentation
• CoP co-lead moves Consent Form & Consent Email from public UI/UX Community of Practice google drive folder to secure UI/UX CoP - PII google drive folder

Resources/Instructions

Resources for creating this issue

• 1.01 Google Drive Folder: Speakers
• 1.02 Google Form: Consent for Presentation Recording
• 1.03 Google Doc: Speaker Consent Email Template

Resources gathered during the completion of this issue

• 2.01 Google Drive Folder: 2024: Guest Speakers
• 2.02 Google Drive Folder: SHIPRA K March 20
• 2.03 Google Form: 2024: SHIPRA K: Presentation Recording Consent Form

[Aparna1Gopal]

Notes

• Consent Form received from Guest Speaker
• Issue being closed as complete