diff --git a/topic_folders/for_instructors/current_instructors.md b/topic_folders/for_instructors/current_instructors.md index 112bcfbf..a28704e0 100644 --- a/topic_folders/for_instructors/current_instructors.md +++ b/topic_folders/for_instructors/current_instructors.md @@ -27,13 +27,6 @@ These hour-long sessions are organised by the [Instructor Development Committee](https://docs.carpentries.org/topic_folders/instructor_development/instructor_development_committee.html) and serve a number of purposes. Trainee Instructors use them as part of their checkout process. There they can raise questions about teaching workshops and other matters and get advice from more experienced Instructors. All sessions are run by volunteers. Instructors preparing to teach can attend to ask questions, get tips, and find useful examples or analogies they can use. Instructors who have recently taught can attend to debrief about what went well, and what might have gone better, so they can plan for next time. Sessions are coordinated through this [Etherpad](https://pad.carpentries.org/community-discussions). -### Mentoring Groups -Mentoring is a professional development opportunity that The Carpentries offers our growing Instructor pool to help -community members learn and grow. Whether you are a new Instructor preparing to teach your first workshop, a seasoned Instructor -hoping to run workshops in a new community, or an Instructor excited about getting involved with lesson development and maintenance, -mentoring groups will help you gain the confidence, technical skills, and teaching skills you need to reach your goal. Mentoring -groups run in specified rounds at regular intervals. See -the [Mentoring Groups section](https://docs.carpentries.org/topic_folders/instructor_development/mentoring_groups.html) for more information. ### Carpentries Champions If you are interested in building a local community, then consider joining diff --git a/topic_folders/instructor_development/index.rst b/topic_folders/instructor_development/index.rst index 746b3419..68360596 100644 --- a/topic_folders/instructor_development/index.rst +++ b/topic_folders/instructor_development/index.rst @@ -7,5 +7,3 @@ Instructor Development instructor_development_committee.md community_discussions.md - mentoring_groups.md - mentoring_groups_workflow.md diff --git a/topic_folders/instructor_development/mentoring_groups.md b/topic_folders/instructor_development/mentoring_groups.md deleted file mode 100644 index fec71007..00000000 --- a/topic_folders/instructor_development/mentoring_groups.md +++ /dev/null @@ -1,195 +0,0 @@ -## Mentoring Groups - -Mentoring is a professional development opportunity that The Carpentries offers our growing instructor pool to help community members learn and grow. - -Mentoring Groups support instructors in a variety of ways. Whether you are a new instructor preparing to teach your first workshop, a seasoned instructor hoping to launch workshops in a new community, or an instructor excited about getting involved with lesson development and maintenance, mentoring groups will help you gain the confidence, technical skills, and teaching skills you need to reach your goal. - -Mentors guide small groups of no more than five mentees toward a particular outcome. Outcomes might be anything from teaching a specific lesson (i.e. Version Control with Git) to making a meaningful contribution to one of our lessons. - -### Mentoring Groups Outline - -Groups are encouraged to set [SMART](http://templatelab.com/writing-smart-goals/) goals to be achieved. The following are sample mentoring group outlines. Groups are free to decide how to spend their time. - -#### Sample Mentoring Group Outline: Lesson Maintenance -+ Introductions, review The Carpentries community culture, and communication channels. -+ Review and discussion lesson objectives. -+ Meeting with Lesson Maintainers to discuss challenges and opportunities. -+ Review, discuss, and comment on lesson issues. Identify a representative to attend the mid-way touch base. -+ Review, discuss, and comment on lesson pull requests. -+ Discuss current challenge questions. Write new challenge questions to be added to the pool of challenge questions. -+ Submit new challenge questions as pull requests. Draft one slide for the mentoring group showcase. -+ Finish slide for mentoring group showcase. Attend mentoring group showcase. - -#### Sample Mentoring Group Outline: Teaching Workshops -+ Introductions, review The Carpentries community culture, and communication channels. -+ Review and discuss instructor notes. -+ “Tag-team” teaching each module of the lesson. Provide feedback to group members. -+ First mock quarter/half day workshop with group members. Identify a representative to attend the mid-way touch base. -+ Second mock quarter/half day workshop with group members. Draft one slide for the mentoring group showcase. -+ Finish slide for mentoring group showcase. Attend mentoring group showcase. - -#### Sample Mentoring Group Outline: Organising Workshops -+ Introductions, review The Carpentries community culture, and communication channels. -+ Introduce existing workshop resources. Identify challenges for organisers. -+ Walkthrough of workshop set up using checklists. Discuss workshop planning tools, e.g. Eventbrite, spreadsheets. -+ Identify potential issues and how to resolve them, e.g. ‘no shows’, CoC violations, refunds. Identify sources of help. -+ Draft one slide for the mentoring group showcase. Identify a representative to attend the mid-way touch base. -+ Identify resource gaps, e.g. issues that are not covered by existing checklists and procedures. -+ Finish slide for mentoring group showcase. Attend mentoring group showcase. - -#### Sample Mentoring Group Outline: Community Building -+ Introductions, review The Carpentries community culture, and communication channels. -+ Discuss desired local outcome. Discuss existing community, if any. Identify stakeholders and potential supporters. -+ Discuss community building methods used elsewhere (e.g. ResBaz, Hacky Hours, MeetUps, communities of practice). -+ Discuss the use of communication tools such as Slack and Gitter channels. -+ Identify a representative to attend the mid-way touch base. -+ Draft one slide for the mentoring group showcase. Identify a representative to attend the mid-group touch base. -+ Draft a plan for a local community building event that includes a marketing strategy. -+ Review plans collectively. Identify gaps or further resources needed. -+ Finish slide for mentoring group showcase. Attend mentoring group showcase. - -### Mentoring Groups Highlights - -Participants can choose the type of mentoring group they would like to belong to: -+ Lesson Maintenance - - Contributing to current lesson development - - Contributing to lesson maintenance -+ Teaching Workshops - - Developing confidence and skill in teaching - - Preparing to teach a specific lesson (i.e. Python) -+ Organising Workshops - - Logistics of organising a workshop (e.g. marketing, registration) - - Logistics of running a workshop (e.g. recruiting instructors, distributing tasks) -+ Community Building - - Strategies to build local communities - - Tried-and-true events that help foster local communities - -An additional highlight includes the opportunity to participate in in-person mentoring groups. - -During the final week of the mentoring groups, we will host a virtual mentoring groups showcase. During this event, the community can hear about the projects on which the mentoring groups worked. - -Lastly, both mentors and mentees will receive a certificate! - -### Mentor Agreement - -I agree to follow the [Code of Conduct](https://docs.carpentries.org/topic_folders/policies/code-of-conduct.html) in all communications and interactions with The Carpentries community and to [promptly report any violations of the CoC](https://docs.carpentries.org/topic_folders/policies/code-of-conduct.html#incident-reporting-guidelines) that I become aware of. - -When interacting with my mentoring group, I agree to -+ communicate The Carpentries community values to mentees and model that behaviour myself in how I mentor, -+ provide a welcoming and supporting environment for mentees, -+ avoid dismissive language, question my expert awareness gap, and model error-making as a vital part of the mentoring process. - -I understand that it is important to keep in touch with The Carpentries community so that my mentorship will reflect current practices. I agree to: -+ stay active in one or more Carpentries communication channels, -+ keep up-to-date with changes to the lesson(s) I teach, and -+ provide feedback to the Mentoring Subcommittee and Carpentries Core Team to help continue improving our mentoring groups. - - -### Mentor Onboarding -- [Mentor Onboarding Recording](https://youtu.be/9vivMXnrRFo) - -### Mentoring Groups Recruitment Strategy - -+ **Recruitment** - + Mentoring groups are open to any individual who has completed [Carpentries instructor training](https://carpentries.github.io/instructor-training/). - + Community members who have taught fewer than two workshops (or no workshops at all yet) are invited as mentees. - + Certified Carpentries instructors who have taught three or more workshops are invited to lead mentoring groups. -+ **Activities & Timing** - + Mentoring groups run for between eight and 12 weeks. - + The IDC Mentoring Co-Chair(s) will hold a mentoring groups 'touch base with mentors' halfway through the 8-12 week period. - + Mentors and mentees will be asked to complete a short [survey](https://goo.gl/forms/BOxgiKy99kVec07j2) halfway through the 8-12 week period. - + The 8-12 week period will end with a virtual showcase. - + Mentors and mentees will be asked to complete a second short [survey](https://goo.gl/forms/I36OUFXGAofLps8E3) at the end of the mentoring group period. -+ **Exposure** - + A mentoring page will be added to The Carpentries' [website](https://carpentries.org) with information on how to join a mentoring group. - + Members will be added to groups, and new groups will be formed, on a rolling basis as needed, at the discretion of the IDC Mentoring Co-Chair(s). - + The Mentoring Subcommittee will be instrumental in getting the word out about mentoring groups. - - - - - - -### Mentoring Groups: Guidelines for Certificates - -#### Mentors -- Attend a mentoring onboarding session. -- Attend regular meetings with your mentees. -- Attend the virtual showcase. -- Attend the power check-in. -- Complete the post-program survey. - -#### Mentees -- Attend at least two mentoring meetings. -- Attend the virtual showcase. -- Complete the post-program survey. - - - - -### Mentoring Groups Roles - -#### Mentees - -##### Responsibilities - -* Communicate with your Mentor about your goals and needs. -* Attend scheduled meetings and participate actively or let your Mentor know you won’t be attending. -* Be respectful of other Mentees and Mentors. Provide a safe space for questions and mistakes. - -##### Requirements - -Be either a newly certified Carpentries instructor or be in the process of completing certification. Generally Mentees will have taught one or no workshops, but may have been helpers before. - -##### To Participate - -To join the mentoring program as a mentee, complete [this form](https://docs.google.com/forms/d/e/1FAIpQLSfShPoHabyLUMe5894zn-h5hJGY6OH1sffBYKZML3QfHHfSWQ/viewform). - -#### Mentors - -##### Responsibilities - -- Decide on a meeting schedule with your Mentees. - - You can use a [Carpentries Zoom room](https://docs.carpentries.org/topic_folders/communications/tools/zoom_rooms.html) for your meetings - please reach out to team@carpentries.org for more information about scheduling a room. Details and links for meetings can be kept in a [Carpentries Etherpad](https://pad.carpentries.org). -- Personalise meetings based on Mentee’s needs and desires. -- Respond promptly to emails from your Mentees. -- Follow up with Mentees who miss meetings. -- Be respectful of Mentees. Provide a safe space for questions and mistakes. -- Report Mentee attendance and progress to Mentoring Co-Chair(s). - -##### Time commitment - -~4 hours/month for 3-5 months (or longer if accepting new Mentees). This breaks down to about 2 hours prep, 1 hour meeting and 1 hour answering emails per month. Variable depending on meeting frequency and prep time. - -##### Requirements - -Certified instructors who have taught at least 2 workshops. - -##### To Volunteer - -To join a mentoring group as a mentor, complete [this form](https://docs.google.com/forms/d/e/1FAIpQLSfXySJkJrl4uVQyyUmohBnBGlJMfPj7Mis0JqU-awOHvGug2A/viewform). - -#### Mentoring Co-Chair(s) - -##### Responsibilities - -- Recruit mentors and mentees for the Mentoring Program. -- Pair Mentors and Mentees based on responses to Google form surveys. -- Send email introductions for each mentoring team. -- Follow up with each mentoring team on a monthly basis and ask if there is anything you can do to help. -- Keep track of program completion rates to assess success. -- Get feedback from Mentors and Mentees about program. - - -### Mentoring Groups Virtual Showcase - -The Carpentries' community is invited to participate in a Virtual Showcase of our mentoring groups' projects. These will be scheduled at the end of each mentoring group term. - - - __What to expect:__ Each group will present one slide outlining something they learned or completed with their mentoring group. We will also answer questions from the community and discuss the benefits of mentoring. - - __Why attend:__ Be inspired by the projects of __your__ global community members! Be empowered to start a new project, contribute to a lesson, or prepare to teach a lesson. Explore the benefits of mentoring and being a part of a global community. - -#### Sign-Up -Please visit this [Etherpad](https://pad.carpentries.org/mentoring-groups) to view notes from past meetings or sign up for upcoming meetings. - -#### Contact -For information regarding The Carpentries Mentoring Groups, [e-mail](mailto:chiapello.m@gmail.com ) Marco Chiapello. To join the next Instructor Development Committee meeting, sign up via this [Etherpad](https://pad.carpentries.org/instructor-development). diff --git a/topic_folders/instructor_development/mentoring_groups_workflow.md b/topic_folders/instructor_development/mentoring_groups_workflow.md deleted file mode 100644 index 97513bfc..00000000 --- a/topic_folders/instructor_development/mentoring_groups_workflow.md +++ /dev/null @@ -1,61 +0,0 @@ -## Mentoring Groups Workflow - -This workflow was set up to guide the [Instructor Development Committee Mentoring Chair](https://docs.carpentries.org/topic_folders/instructor_development/instructor_development_committee.html#mentoring-chair) in running The Carpentries [Mentoring Groups](https://docs.carpentries.org/topic_folders/instructor_development/mentoring_groups.html). - -### Preparing to Run Mentoring Groups - -- Meet with the Instructor Development Committee to set the dates of the Mentoring Groups -- Add Mentoring Group dates to README on GitHub. [Instructions](https://github.com/carpentries/mentoring/blob/main/mentoring-groups/README.md) -- Update deadlines in the Mentor and Mentee Application forms - - [The Carpentries Mentor Application form](https://goo.gl/forms/1AnNC449zDdCpYhI2) - - [The Carpentries Mentee Application form](https://goo.gl/forms/L6KNCnOIFrAVxhq72) - -### Recruiting Mentors and Mentees - -- Schedule a Mentoring Groups Info Session - - Add the dates for the info session to the community calendar. -- Use [this templated presentation](https://docs.google.com/presentation/d/1_kXWJ8F-dBdYWU62PrH0B_NltvF7wOqUJp87ALaxYwk/edit#slide=id.p) as a guide -- Add mentoring group applications to [Carpentries Clippings](https://carpentries.org/newsletter/), our community newsletter -- Write blog post to recruit mentors and mentees for Carpentries Mentoring Groups - - [Sample Post 1](https://datacarpentry.org/blog/2018/03/next-round-mentoring) - - [Sample Post 2](https://carpentries.org/blog/2018/04/mentoring-groups-open/) -- Inform [Carpentries Member Organisations](https://carpentries.org/members/) that Mentor/Mentee applications are open - - Contact The Carpentries Director of Membership and request that [a version of this template e-mail](https://docs.google.com/document/d/1D9OLXwG3enDHoXmTR4WQkNLnTJX90099fxBpp4QLOCY/edit) be sent to Member Organisations -- Inform Trainers that Mentoring Applications are open - - Contact The Carpentries Deputy Director of Instructor Training and request that [a version of this template e-mail](https://docs.google.com/document/d/11zlDjPg7FvLM3yHoe4GuOOSDzqQ94P1kH5rnzIUJl4c/edit ) be sent to Trainers. -- Schedule tweets for Carpentries Mentoring Groups recruitment - - Make a copy of [this tweets template](https://docs.google.com/spreadsheets/d/1REIQrKnbFFgiNU0tjKLHLXARnIYaMIXlgZbmz8o5Boo/edit#gid=0) - - Draft tweets to be shared on [The Carpentries Twitter account](https://twitter.com/thecarpentries) using the template. Include the dates you’d like the tweets to be scheduled. - - E-mail the tweets to the Communications Lead on `okhan@carpentries.org`. - -### Setting Up Mentoring Groups - -- E-mail mentors with mentee assignments -- Use the results of the mentor and mentee applications to match one mentor with 4-5 mentees. -- Add mentor/mentee assignments to the [Mentoring Groups Etherpad](https://pad.software-carpentry.org/mentoring-groups). -- Add mentor and mentee contact information [to this spreadsheet](https://docs.google.com/spreadsheets/d/1z5HZL_d0bkGXWkIDGHtiLHYm1z7mUSObKpTRbKin0hM/edit#gid=0) to generate certificates at the end of the program. -- Host Mentor Onboarding - - Schedule mentor onboarding in two different timezones. - - Add the mentor onboarding to [the community calendar](https://carpentries.org/community/#community-events) - - Add onboarding information [to this Etherpad](http://pad.software-carpentry.org/carpentries-mentors) - - Prepare for the onboarding [using this information](https://docs.carpentries.org/topic_folders/instructor_development/mentoring_groups.html#mentor-onboarding) from the Handbook - - Be sure to communicate to mentors who will get certificates. - -### Mid-Program Tasks - -- Send Mentoring Groups the Mid-Program Survey - - Use [the following e-mail template](https://docs.google.com/document/d/1rBtMsRh8Em50LnZsUbHIbPX0dZiTytHtBHSIl9GF3Yg/edit) to collect feedback from mentors and mentees half way into the program. -- Review Mentoring Group Mid-Program Survey Results and address issues as needed. - -### Wrapping Up Mentoring Groups - -- Schedule Mentoring Groups Virtual Showcase - - Add the dates for the Virtual Showcase to the community calendar. -- E-mail the mentoring groups with instructions for completing their slide for the Virtual Showcase -- See past virtual showcase presentations [in this folder](https://drive.google.com/open?id=0B-24JIQNZd5xcVJmVi1Sdm5yRWc) -- Create certificate for mentors and mentees -- Send Mentoring Groups the Post-Program Survey - - Use [the following e-mail template](https://docs.google.com/document/d/1rBtMsRh8Em50LnZsUbHIbPX0dZiTytHtBHSIl9GF3Yg/edit) to collect feedback from mentors and mentees at the end of the program -- Review Mentoring Groups Post-Program Survey Results and add highlights to the wrap-up blog post. -- Write wrap-up blog post for mentoring groups -- Add a summary statement on Mentoring Groups wrap-up to [Carpentries Clippings](https://carpentries.org/newsletter/), our community newsletter