Meeting Agenda May 23, 2024

[gusaus]

Please add agenda items by editing this issue summary or commenting below.

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This week’s meeting will be hosted by MEETING_HOST.

Hello everyone. Welcome to the WordPress Sustainability Team Meeting! 📆

Sustainability Team meetings start at 12:00 UTC bi-weekly on Fridays. Anyone is welcome to contribute to the meeting by commenting in Slack threads during the meeting and throughout the following days. Meeting notes will be published by the following Tuesday to also incorporate these asynchronous conversations.

📣 Roll Call!

Who is joining us today? Please say hello, and share a flag or your favorite emoji! Also, please note your WordPress.org profile username as we will use this to record attendees in the notes.

Feel welcome to introduce yourself briefly and share your region (in the thread) 🧵

If you are attending asynchronously, please still add your details to the thread above 👆 It helps to add (async) after your name to reflect on the timings for meetings and how as a team, we can encourage people from across all time zones to be able to participate.

1️⃣ News and updates

➡️ News and updates

• item 1
• item 2

➡️ Looking for feedback

Proposals and discussions in https://make.wordpress.org/sustainability/ and GitHub (General discussions).

• Project Health Dashboards
• Recognizing Contributions and Acknowledging Challenges
• Let’s create a better overview of WP Sustainability issues #32

2️⃣ Come and Contribute

➡️ Meeting Note Takers

• MONTH DAY –
• MONTH DAY –
• MONTH DAY –
• MONTH DAY –

➡️ Internal priorities

Current internal priorites

• Improve Sustainability Team handbook #5
• Define and document process for running Sustainability Team meetings #20
  • Create meeting agenda template #34
• Define and document a process for creating, evaluating, and prioritizing roadmap items #13
• Determine team roles, responsibilities, commitments, and resource needs #2

➡️ Projects

Projects owned or led by Sustainability team members that are actively being worked on.

• Input for the (WordCamp) handbook around sustainability #9
• Leverage and Extend the FundOSS fundraising format #22
• Adopt and integrate Open Collective #24
• Review sustainability tags used at WP Plugin directory #8
• Create a draft to collect information about the efforts made by the WCEU’s organizers in favor of environmental sustainability. #33

➡️ Contribution Goals, Ideas, and Priorities

Current discussions around contribution goals and ideas.

• Refine and extend Five for the Future #39
• Contribute to/extend Contribution Health Dashboards #42
• Extend the do_action hackathon format #40
• Leverage and contribute to the Open Website Alliance #41
• Explore and enable options for funding community projects, teams, working groups, and contributors #38
• Refresh and revitalize the contributor and leadership pipelines #36
• Help connect and streamline collaboration between Make Teams and community contributors #35

3️⃣ Contribution Acknowledgement

• Badges awarded:
• Props:

4️⃣ Open Discussions

Does anyone have an open discussion topic they’d like to bring to the team?

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You can see all meetings scheduled on this meeting calendar. If you are new to the Sustainability Team, read through our handbook) to get to know the team and how we work. And if you have questions, feel free to reach out in the #sustainability Slack channel at any time.

[YellowlimeNL]

Hi @gusaus thank you for putting this agenda together. Am I correct that your intention is to prepare an agenda well in advance that can be used during this week's bi-weekly sustainability meeting?

I've some doubt as you mention thursday and bi-weekly meetings take place on fridays.

If your intention is to use this as a format for the bi-weekly meetings. I have some doubt by having so many topics to be discussed. Knowing the team is still little, but growing, don't you think it's more wise to tacke a few topics and push them really forward?

Thank you for your support and for sharing your thoughts.

[noraferreiros]

Hey! This is a such good work! As I have to publish the agenda today at the latest, and the doubts have not yet been resolved, I will make a version of your proposal for today, Gus, and we will finalise the details for future meetings. Thanks!

[gusaus]

Thanks @YellowlimeNL and @noraferreiros

Glad the template could be of value and agree it's still a work in progress.

I have some doubt by having so many topics to be discussed. Knowing the team is still little, but growing, don't you think it's more wise to tacke a few topics and push them really forward?

With regards to the concerns, I tried to address in the related issue/comment #34 (comment)

With regards to the https://make.wordpress.org/sustainability/2024/05/22/sustainability-chat-agenda-may-24-2024/, while I'm not sure how other teams sync up their agendas (assuming there's a manual cut/paste process), it seems like paring the P2 agenda down to certain issues, projects and discussions increases the chances of omitting priorities (Dashboard initiative #42, Five for the Future #39) currently being discussed and/or worked on in our Slack channel and multiple teams and working groups (Sustainability, DEIB, Contributor Working Group, etc.).

If we consider those (and most) projects and programs we're contributing to involve multiple teams, the audience (and potential contributor base) is much larger than the handful of folks able to attend our meetings on a regular basis.

By surfacing and providing entry points to all our action items, projects, and discussions (the intent of the format is to make that process easy), we can reach a larger group of contributors while 'still' providing a mechanism for real time participants to drill down on anything by creating a thread.

Does that make sense?