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Uploading meeting minutes

Meeting minutes are exported (from Google Docs etc) in PDF format for practical reasons. To upload them to the website, they must be renamed to YYYY-MM-DD_Minutes_n.pdf, where:

  • YYYY is the full year
  • MM and DD are the 0-padded month and day number when the meeting took place
  • n is the meeting number of this committee

For example, the minutes from first committee meeting of the 2021/22 committee should be named 2021-03-09_Minutes_1.pdf. Other documents, such as the constitution, may be uploaded, but they must also start with YYYY-MM-DD- so they are in order. The website will consider everything between the date and the .pdf extension to be the title of the document, and will replace underscores (_) with spaces, so that 2021-03-09_Minutes_1.pdf becomes Minutes 1. Once renamed, minutes should be placed in the correct committee directory in static/minutes/.