administer "pre-filled" values for Public Forms

[Abhinegi2]

... how to easily configure a "prefilled" status etc. for a form, to filter the results in the entity lists? (that's not obvious how to configure currently)

• add new property "(something like prefilled)" to PublicFormConfig to store those values separate from displayed columns
• alllow to add any field (not only the ones added in the "columns")
• PublicFormComponent needs to add those separately stored fields as "hideFromForm" fields to the public form
• what happens if the field is both in columns and in the "prefilled"?
  • --> field should be visible and show the default value
  • ❓ maybe such a field has to be readonly (because the admin wants it to always have that defined default value)

[Abhinegi2]

@sleidig I am thinking of the following approach -

1. Added a new select dropdown in the Public form General settings tab

• New database field added
• will create a component to showcase all fields related to that entity.

2. Will the Selected field be saved in the new database field?

• do we need to store the field key or whole formfieldconfig?

3. In the Public form component add a check if the field is both in columns and "prefilled" Then the field should be visible and show the default value

[Abhinegi2]

Hi @george-neha,

Can you please test the following functionality on the dev site: https://dev.aam-digital.net/?

1. New Tab: Configure Default/Pre-filled Values

We have added a new tab called Configure Default/Pre-filled Values in the Public Form. This tab is used to set hidden fields and their default values for the Public Form.

Test Scenarios:

• Default Value Behavior

• If a selected field is present in both the columns and prefilled configuration, the field should be visible in the Public Form and display the default value.

• If a selected field is only in the prefilled configuration, the field should not be visible in the Public Form.

• Form Submission

• After submitting the form (e.g., for a Child Public Form), a new entry should be created in the system.

• The new entry should include all the submitted data, including the prefilled values that were not visible in the Public Form.

I have added tooltips and additional information to assist users in understanding this feature. However, if you have suggestions for better wording, phrasing, or syntax for the tooltips or instructions, please feel free to share your ideas.