[Potential] Host a social trivia night with LS

[nickttng]

Why: As an attendee, I want to learn more about accessibility and inclusive design facts/tips while having fun.

ToDo

30 days before the event

• Have a kick-off conversation, via a video chat with Laura to ideate
  • Could this also be done remotely?
• Coordinate with co-orgs for date availability
• Coordinate with the presenter for next steps
  • Get synopsis and bio
  • Set potential dates
  • Share 'Accessible Presentation' guideline
• Secure a venue
• Secure ACS captioner
• Create event page/URL

15 days before the event

• Announce through channels (MTLS)
  • Mailing list
  • Twitter
  • LinkedIn
  • Web-A11Y Slack
• Share event page/URL with venue and presenter
• If feasible, request (rough) slides from presenter for initial accessibility check

1-5 days before the event

• Reminders through channels (MTLS)
  • Mailing list
  • Twitter
  • LinkedIn
  • Web-A11Y Slack
• Soft check with venue for anything needed
• Follow up with presenter for time of arrival (20-30 mins before door opens) and any needs
• Update housekeeping slides
• Presenter's slides
  • Request slides from presenter for final accessibility check
  • Send presenter's slides to ACS

Day of event

• Bring no-photo lanyards
• Bring pronoun buttons
• Bring A/TV equipment for streaming
• Arrive 30-45 minutes before door opens (Co-orgs meet the venue team)
• Coordinate with presenter
• Announcements and talk

1-5 days after the event

• Post-announcement, YouTube share, and thanks (MTLS)
  • Shoutout for presenter
  • Shoutout for venue
• Finalize transcrit
  • Get transcript from ACS
  • Edit transcript and push to GitHub transcript repo
• Coordinate invoices for interpreters and sponsorship

Post-event (based on team bandwidth)

• Add transcript to YouTube video talk